Office Coordinator (Riyadh)

MENA Recruit Pty Ltd; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A prestigious international law firm in Riyadh is seeking an experienced Office Coordinator. This role combines high-level secretarial duties with hands-on office coordination and regulatory support, catering to candidates with a background in international law. Key duties include managing government services, maintaining legal records, and supporting attorneys. The ideal candidate will possess strong organizational skills and a proactive approach.

Benefits

Company-sponsored Visa and Iqama

Comprehensive health insurance

Life assurance coverage

30 days annual leave

Qualifications

• Minimum 3 years’ experience in an international law firm or professional services company.
• Excellent command of English; Arabic is a strong advantage.
• Proven track record handling regulatory portals and government systems.

Responsibilities

• Coordinate with the GRO on government and regulatory services.
• Provide comprehensive PA/secretarial support to a team of lawyers.
• Maintain records of government registrations and legal certificates.

Skills

Attention to Detail

Organizational Skills

Interpersonal Skills

Communication Skills

Multitasking

Initiative

Tools

Microsoft Office

Job description

Office Coordinator – Riyadh

A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments.

Key Responsibilities

• Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals.
• Maintain and update records of government registrations and legal certificates.
• Provide comprehensive PA/secretarial support to a small team of lawyers at all levels.
• Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices.
• Manage Saudi Bar Association registrations for legal staff.
• Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices.
• Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager.
• Assist in ESG initiatives and sustainability tracking/reporting for the regional office.
• Act as the liaison for office landlord matters and coordinate local facilities issues.
• Monitor and report any potential business continuity risks or office closures.
• Ensure adherence to firm-wide health & safety and security protocols.
• Manage petty cash and staff expense claims, coordinating reimbursement through finance.
• Secure and log client original documents, ensuring document tracking protocols are followed.
• Coordinate Arabic-English translations for official documentation and business purposes.
• Support the IT team with troubleshooting, connectivity maintenance, and asset tracking.
• Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding).
• Maintain credentials and logins for access to government and client-related portals.
• Administer vehicle registrations, maintenance schedules, and insurance renewals.

Candidate Profile

• Minimum 3 years’ experience in an international law firm or professional services company.
• Based in Riyadh with a transferable Iqama.
• Excellent command of English (verbal and written); Arabic is a strong advantage.
• Proven track record handling regulatory portals and government systems.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
• Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure.
• Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners.
• A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities.

Remuneration

Salary: Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted).

Benefits

• Company-sponsored Visa and Iqama (also for spouse and dependents if required).
• Comprehensive health insurance (including dependents).
• Life assurance coverage.
• 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).

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