Office Coordinator

• Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Prepare and maintain documentation, reports, and presentations as required.
• Communication Management
  • Serve as the primary point of contact for internal and external communications, including a significant volume of Arabic correspondence with clients, banks, and other stakeholders.
  • Draft and proofread correspondence in both Arabic and English, ensuring clarity and professionalism.
• Office Coordination
  • Oversee office supplies and inventory management, ensuring materials are stocked and available.
  • Assist in creating and maintaining an organized filing system, both digital and physical.
• Event Coordination
  • Support the planning and execution of team events, meetings, and training sessions.
  • Coordinate logistics such as venue booking, catering, and equipment s setup.
• Data and Document Management
  • Maintain and update databases related to projects, contacts, and administrative tasks.
  • Prepare and submit invoices, manage vendor registrations, and oversee contract management.
• Portal Management
  • Demonstrate proficiency in using Arabic portals (e.g., Etimad) for registrations and submissions, ensuring compliance and accuracy in all entries.
  • Liaise with IT, Finance, and HR departments on various administrative tasks.

Desired Candidate Profile

Qualifications

• Bachelor s degree from a recognized institution.
• Proficiency in Arabic and English (speaking, reading, writing) is essential; candidates must demonstrate excellent Arabic communication skills.
• Ideally 1-2 years of experience in an administrative support role, preferably in a professional services environment.
• Strong experience in administrative tasks, including facilities management, document preparation, and managing shipments.
• Excellent computer skills and proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel).
• General knowledge of procurement portals such as SAP Ariba, Oracle, and Etimad.
• Proven ability to manage multiple tasks and prioritize effectively.
• Self-motivated with a proactive attitude and high-quality standards.
• Strong team player with professional interaction skills with colleagues and external contacts.
• Ability to perform effectively under pressure and handle challenging situations with poise and judgment.

Company Industry

• Consulting
• Management Consulting
• Advisory Services

Department / Functional Area

• Administration

Keywords

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