Office Co-ordinator

Barratt Galvin; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A prestigious multinational law firm in Riyadh is seeking an Office Coordinator/Personal Assistant to manage local operations and provide high-level support to lawyers. Candidates should be fluent in both Arabic and English, with a minimum of 3 years' experience in a similar role within a professional services environment. The role offers a competitive salary of SAR 30,000–32,000 per month, along with comprehensive benefits including medical insurance and annual leave.

Benefits

Competitive salary

Medical insurance for employee and dependents

Iqama and visa support

30 days annual leave plus KSA public holidays

Life assurance

Collaborative and professional environment

Qualifications

• Minimum 3 years’ experience in a similar role within an international law firm or professional services environment.
• Strong knowledge of Saudi regulatory portals and legal frameworks.
• Currently based in Riyadh with a transferable Iqama.

Responsibilities

• Oversee day-to-day office operations.
• Provide comprehensive PA support to lawyers.
• Coordinate with external service providers and manage procurement.

Skills

Fluent in Arabic and English

Organizational skills

Communication skills

Relationship management

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About the Role

A prestigious multinational law firm with exciting regional growth plans is seeking a dynamic Office Coordinator/Personal Assistant (PA) to join their expanding Riyadh office.

As the firm continues its strategic expansion across the Middle East over the next 12–18 months, this is a fantastic opportunity to be part of a world-class team delivering high-level support to a fast-paced, professional environment.

The successful candidate will be responsible for overseeing day-to-day office operations, managing local administrative functions, and providing first-class PA support to senior lawyers, while assisting the Middle East Operations Manager in a wide range of projects.

Key Responsibilities

• Oversee all government and regulatory requirements including GOSI, QIWA, MUDAD, Muqeem, Absher, visa renewals, Saudi Bar registrations, and more.

• Provide comprehensive PA support to lawyers, including diary management and secretarial tasks.

• Coordinate with external service providers, landlord, vendors, and GRO.

• Manage procurement of office and pantry supplies, vehicle maintenance, and IT inventory.

• Support local onboarding/offboarding, BD events, ESG reporting, and office sustainability initiatives.

• Maintain meticulous records for legal and client documentation.

• Assist with translation requests and act as liaison for business service managers across the region.

• Monitor health & safety and business continuity risks, escalating where necessary.

Requirements

• Fluent in both Arabic and English (written and spoken).

• Currently based in Riyadh with a transferable Iqama.

• Minimum 3 years’ experience in a similar role within an international law firm or professional services environment.

• Strong knowledge of Saudi regulatory portals and legal frameworks.

• High-level proficiency in Microsoft Outlook, Word, Excel, PowerPoint.

• Excellent organisational, communication, and relationship management skills.

• Proven ability to prioritise tasks, handle pressure, and maintain high attention to detail.

Benefits

• Competitive salary: SAR 30,000–32,000 per month

• Medical insurance for employee and dependents

• Iqama and visa support for employee and family

• 30 days annual leave plus KSA public holidays

• Life assurance

• A collaborative and professional environment with regional exposure