Office Administrator - Saudi National

Parsons; Jizan; On-site; SAR 60,000 - 90,000; Full time

Job summary

A leading company in the region is seeking an Office Administrator to manage project coordination and provide administrative support. The role involves organizing meetings, liaising with clients, developing reports, and ensuring the effective operation of the office. Candidates should possess a Bachelor's degree and relevant experience in administration. Join Parsons for endless growth opportunities in a diverse workplace.

Qualifications

• Bachelor's degree in Business Administration, SCM, Accounting, or related field.
• 0 to 3 years of project coordination and administrative experience.
• Proficient in Microsoft Word, Excel, PowerPoint, and data processing software.

Responsibilities

• Manage GM's office and appointments, organize meetings, and handle logistics.
• Prepare reports, develop presentations, and coordinate activities.
• Maintain documentation, serve as a liaison, and ensure effective operation.

Skills

Organizational skills

Multi-tasking

Time management

Confidentiality

Proficiency in Microsoft Office

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in SCM

Bachelor's Degree in Accounting

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to your career, if you can imagine it, you can do it at Parsons. Imagine working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself, thrive, and find your next opportunity. We’ve got what you’re looking for.

Job Description:

Parsons is looking for a talented Office Administrator to join our team! In this role, you will maintain and monitor project coordination, plans, schedules, working hours, organize meetings, and provide administrative assistance and office support to ensure effective operation of the Department.

What You'll Be Doing:

• Manage GM's office including appointments, meetings, calls, emails, correspondence system, etc.
• Handle logistics such as arranging trips, bookings, accommodations, and transportation.
• Develop reports and presentations.
• Coordinate activities, resources, schedules, and information.
• Liaise with clients to identify and define requirements, scope, and objectives, ensuring client needs are met.
• Assign tasks to internal teams and assist with schedule management.
• Organize all administrative activities, from simple tasks to complex plans.
• Analyze risks and opportunities.
• Work closely with GM/Directors and peers to prepare comprehensive action plans, including resources and timeframes.
• Perform coordinating tasks like schedule and risk management, and administrative duties such as maintaining documentation and files.
• Serve as liaison between other offices and the directorate of CP & Departments.
• Handle filing, photocopying, and distribution of documents per standard procedures.
• Maintain documents by listing and storing them at designated places.
• Act as point of contact, communicate status to participants, and handle phone calls as required.
• Prepare and develop statistical reports and other reports as needed by the GM.

What Required Skills You'll Bring:

• Bachelor's Degree in Business Administration, SCM, Accounting, or related field from a recognized university.
• 0 to 3 years of project coordination, document control, administration, support, and secretarial experience.
• Ability to prepare project reports, organization structures, flowcharts, schedules, and action plans.
• Strong organizational skills, including multi-tasking and time management.
• Proficiency in Microsoft Word, Excel, PowerPoint, and data processing software.
• Punctuality and commitment.
• Ability to maintain confidentiality of work and personal information.

Parsons is committed to diversity and equal employment opportunity regardless of race, color, religion, sex (including pregnancy), national origin, age, disability, or genetic information.

We invest in our employees' wellbeing and offer endless growth opportunities. Aim for the stars—join Parsons today!

Be aware of fraudulent recruitment practices. For more information and reporting, visit https://www.parsons.com/fraudulent-recruitment/.