Office Administrator / Document Controller

Saudi Petroleum Services Polytechnic; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Une institution de renommée dans le secteur des services pétroliers recherche un Administrateur de Bureau fiable et proactif pour soutenir les opérations quotidiennes de leur nouvelle branche à Riyad. Le candidat idéal sera responsable de la gestion des tâches administratives, des activités d'approvisionnement et de la coordination logistique, tout en offrant un soutien essentiel aux équipes de projet et à la direction.

Benefits

Salaire compétitif basé sur l'expérience

Contrat permanent avec potentiel de croissance à long terme

Environnement de travail dynamique et professionnel

Qualifications

• Expérience de 3 à 5 ans dans des rôles administratifs, de préférence dans la construction.
• Expérience prouvée en approvisionnement et logistique (import/export).
• Solides compétences organisationnelles et attention aux détails.

Responsibilities

• Gérer les tâches administratives et assurer le bon fonctionnement du bureau.
• Gérer les processus d'approvisionnement et coordonner la logistique.
• Assurer la conformité aux procédures de l'entreprise et aux réglementations locales.

Skills

Gestion des approvisionnements

Coordination import/export

Comptabilité de base

Planification logistique

Contrôle des documents

Compétences en communication

Résolution de problèmes

Multitâche et autonomie

Job description

Job Title: Office Administrator (Procurement & Logistics) – Riyadh

Location: Riyadh, Saudi Arabia

Industry: Construction / Contracting

Employment Type: Full-time, Permanent

Start Date: Immediate

Language Requirements: Arabic (fluent), English (working proficiency)

Job Description

We are looking for a reliable and proactive Office Administrator to support the daily operations of our new branch in Riyadh.

The selected candidate will play a key role in managing office administration, procurement activities, and logistics coordination (including import/export), while providing essential support to project teams and management.

Key Responsibilities

• Manage general administrative tasks and ensure smooth office operations.
• Handle procurement processes: request for quotations, comparison sheets, purchase orders, supplier follow-ups.
• Coordinate logistics and delivery of materials (local and international).
• Oversee basic accounting records and support monthly reporting.
• Liaise with vendors, customs agents, and freight forwarders.
• Provide administrative support to the Management and project staff.
• Assist in document control, filing, and data entry.
• Ensure compliance with company procedures and local regulations.

Requirements

• 3 to 5 years of experience in administrative roles, preferably in construction or related industries.
• Proven experience in procurement and logistics (import/export).
• Knowledge of basic accounting and office reporting is highly valuable.
• Fluent in Arabic; good level of English for internal communication.
• Strong organizational skills and attention to detail.
• Ability to work independently and handle multiple tasks.
• Currently based in Riyadh or willing to relocate.

What We Offer

• Competitive salary based on experience.
• Permanent contract with long-term growth potential.
• Opportunity to join a dynamic and growing international company.
• Friendly and professional working environment.

Skills

Procurement management: Ability to source, compare, and negotiate with suppliers.

Import/export coordination: Familiarity with customs procedures, shipping documentation, and freight handling in Saudi Arabia.

Basic accounting: Invoice verification, petty cash, reconciliation, and expense tracking.

Logistics planning: Organizing local and international deliveries, tracking shipments, and managing delivery timelines.

Document control: Filing, archiving, and updating project or procurement documentation.

Communication skills: Professional interaction with internal teams, suppliers, and authorities.

Problem-solving: Proactive mindset in resolving day-to-day office or supply issues.

Multitasking and autonomy: Comfortable working with minimal supervision in a fast-paced environment.

Fluency in Arabic and working proficiency in English.