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Office Administrator / Document Controller

Saudi Petroleum Services Polytechnic

Riyadh

On-site

SAR 120,000 - 180,000

Full time

Yesterday
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Job summary

Une institution de renommée dans le secteur des services pétroliers recherche un Administrateur de Bureau fiable et proactif pour soutenir les opérations quotidiennes de leur nouvelle branche à Riyad. Le candidat idéal sera responsable de la gestion des tâches administratives, des activités d'approvisionnement et de la coordination logistique, tout en offrant un soutien essentiel aux équipes de projet et à la direction.

Benefits

Salaire compétitif basé sur l'expérience
Contrat permanent avec potentiel de croissance à long terme
Environnement de travail dynamique et professionnel

Qualifications

  • Expérience de 3 à 5 ans dans des rôles administratifs, de préférence dans la construction.
  • Expérience prouvée en approvisionnement et logistique (import/export).
  • Solides compétences organisationnelles et attention aux détails.

Responsibilities

  • Gérer les tâches administratives et assurer le bon fonctionnement du bureau.
  • Gérer les processus d'approvisionnement et coordonner la logistique.
  • Assurer la conformité aux procédures de l'entreprise et aux réglementations locales.

Skills

Gestion des approvisionnements
Coordination import/export
Comptabilité de base
Planification logistique
Contrôle des documents
Compétences en communication
Résolution de problèmes
Multitâche et autonomie

Job description

Job Title: Office Administrator (Procurement & Logistics) – Riyadh

Location: Riyadh, Saudi Arabia

Industry: Construction / Contracting

Employment Type: Full-time, Permanent

Start Date: Immediate

Language Requirements: Arabic (fluent), English (working proficiency)

Job Description

We are looking for a reliable and proactive Office Administrator to support the daily operations of our new branch in Riyadh.

The selected candidate will play a key role in managing office administration, procurement activities, and logistics coordination (including import/export), while providing essential support to project teams and management.

Key Responsibilities

  • Manage general administrative tasks and ensure smooth office operations.
  • Handle procurement processes: request for quotations, comparison sheets, purchase orders, supplier follow-ups.
  • Coordinate logistics and delivery of materials (local and international).
  • Oversee basic accounting records and support monthly reporting.
  • Liaise with vendors, customs agents, and freight forwarders.
  • Provide administrative support to the Management and project staff.
  • Assist in document control, filing, and data entry.
  • Ensure compliance with company procedures and local regulations.

Requirements

  • 3 to 5 years of experience in administrative roles, preferably in construction or related industries.
  • Proven experience in procurement and logistics (import/export).
  • Knowledge of basic accounting and office reporting is highly valuable.
  • Fluent in Arabic; good level of English for internal communication.
  • Strong organizational skills and attention to detail.
  • Ability to work independently and handle multiple tasks.
  • Currently based in Riyadh or willing to relocate.

What We Offer

  • Competitive salary based on experience.
  • Permanent contract with long-term growth potential.
  • Opportunity to join a dynamic and growing international company.
  • Friendly and professional working environment.

Skills

Procurement management: Ability to source, compare, and negotiate with suppliers.

Import/export coordination: Familiarity with customs procedures, shipping documentation, and freight handling in Saudi Arabia.

Basic accounting: Invoice verification, petty cash, reconciliation, and expense tracking.

Logistics planning: Organizing local and international deliveries, tracking shipments, and managing delivery timelines.

Document control: Filing, archiving, and updating project or procurement documentation.

Communication skills: Professional interaction with internal teams, suppliers, and authorities.

Problem-solving: Proactive mindset in resolving day-to-day office or supply issues.

Multitasking and autonomy: Comfortable working with minimal supervision in a fast-paced environment.

Fluency in Arabic and working proficiency in English.

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