Office Administration Assistant (Saudi National)

Parsons Oman; Riyadh; On-site; USD 30,000 - 45,000; Full time

Job summary

Parsons Oman is seeking an Office Administration Assistant in Riyadh. In this role, you will manage project coordination, handle logistics, and provide essential administrative support to ensure efficient operations. Ideal candidates possess a Bachelor's degree and relevant experience, alongside strong organizational skills and proficiency in Office software.

Benefits

Growth opportunities

Diversity and equal employment opportunity commitment

Qualifications

• At least 2 years of experience in project coordination, document control, or administration.
• Ability to prepare project reports, schedules, and action plans.
• Proficiency in Microsoft Office and data processing software.

Responsibilities

• Manage GM's office, appointments, meetings, and logistics.
• Develop reports and presentations.
• Coordinate activities and resources, ensuring client needs are met.

Skills

Organizational Skills

Multitasking

Time Management

Data Processing

Education

Bachelor's Degree in Business Administration, SCM, Accounting or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to your career, if you can imagine it, you can do it at Parsons. Join a diverse team of intelligent professionals sharing a common quest. Work in an environment where you can be yourself, thrive, and find your next opportunity now. We’ve got what you’re looking for.

Job Description:

Parsons is seeking a talented Office Administration Assistant to join our team. In this role, you will maintain and monitor project coordination, plans, schedules, working hours, organize meetings, and provide administrative support to ensure the department operates effectively.

What You'll Be Doing:

• Manage the GM's office, including appointments, meetings, calls, emails, and correspondence systems.
• Handle logistics such as arranging travel, accommodations, and transportation.
• Develop reports and presentations.
• Coordinate activities, resources, schedules, and information.
• Liaise with clients to identify requirements, scope, and objectives, ensuring client needs are met.
• Assign tasks to internal teams and assist with schedule management.
• Organize administrative activities, from simple to complex plans.
• Analyze risks and opportunities.
• Work closely with GM/Directors and peers to prepare comprehensive action plans, including resources and timeframes.
• Perform coordinating tasks like schedule and risk management, and handle documentation and files.
• Serve as liaison between offices and departments.
• File, photocopy documents, and distribute as per procedures.
• Maintain documents and ensure proper storage.
• Act as point of contact, communicate status, and attend calls as needed.
• Prepare statistical reports and other documentation for the GM.

What Required Skills You'll Bring:

• Bachelor's Degree in Business Administration, SCM, Accounting, or related field from a recognized university.
• At least 2 years of experience in project coordination, document control, administration, or secretarial support.
• Ability to prepare project reports, organizational charts, schedules, and action plans.
• Strong organizational skills, including multitasking and time management.
• Proficiency in Microsoft Word, Excel, PowerPoint, and data processing software.
• Punctuality and commitment.
• Maintain confidentiality of work and personal information.

Minimum Clearance Required to Start: Confidential

We value diversity and are committed to equal employment opportunity for all applicants regardless of race, color, religion, sex, national origin, age, disability, or genetic information.

We invest in our employees' wellbeing and offer endless growth opportunities. Aim for the stars—join Parsons today!

Beware of fraudulent recruitment practices. For more information and how to report it, visit parsons.com/fraudulent-recruitment.