Medical Secretary

Dr. Sulaiman Al Habib Medical Group; Saudi Arabia; On-site; SAR 48,000 - 120,000; Full time

Job summary

A leading medical group in Saudi Arabia seeks a Medical Secretary/Assistant to manage administrative tasks and enhance patient experience. The ideal candidate should have at least 2 years of relevant experience, possess a diploma, and demonstrate effective data management skills. Join us in providing compassionate care in a dynamic hospital environment.

Qualifications

• Minimum of 2 years experience as a Medical Secretary/Assistant, preferably in a hospital.
• Must possess a diploma in a related field and relevant certification.

Responsibilities

• Provide secretarial and clerical assistance to department head.
• Schedule activities, manage records, and ensure confidentiality.
• Coordinate with other departmental secretaries and prepare reports.

Skills

Data management

Record keeping

Process management

Education

Diploma or equivalent qualification

Tools

Relevant Certificate

Job description

Job Purpose / Objective

Perform various secretarial and administrative works under the supervision of the Medical Head/ Medical Administrator/Medical Director and utilize knowledge of medical terminology and procedures in a hospital, clinic or laboratory environment.

Key Responsibilities / Accountabilities

• Provide secretarial and clerical assistance to the respective department head and perform assigned task promptly and thoroughly with efficient time management and accuracy.


• Types memos, monthly reports, minutes of the meeting and other similar documents and or/ correspondence.


• Maintain departmental diary and prepare periodic reports of departmental activities.


• Prepare computer generated slides and presentations for symposia, workshop, courses or other educational functions.


• Assist in all aspects of the organization and implementation of educational activities of the department and provide staff information on HMG educational activities thru email and fax.


• Schedule day to day activities, appointments and meeting.


• Assure confidentiality of information and be able to handle sensitive issues.


• Make calls or answer the telephone, taking and transcribing dictation, follow-up orders and work in progress or organizing office work.


• Handle timekeeping of the department and assist doctors/staff with their leave, accommodation etc.


• Maintain an accurate and complete record through filling, compiling, retrieving and updating.


• Coordinate with Department Secretaries regarding inter-hospital notifications.


• Alert in informing concerned departments regarding on the spot spontaneous changes of circulars.


• Observe completeness of office supplies for Office.


• Maintain monthly database for all on board Part Time and Fulltime doctors.


• Comply with the standards laid down by the Joint Commission on Accreditation of Healthcare Organizations and perform the duties necessary to support it.


• Participate in person-centered care initiatives undertaken by HMG.


• Enrich patient experience with compassion, respect and dignity.


• Perform all other task/duties assigned within the scope of his/her knowledge skill and abilities.

Education/ Professional Qualification

• Educational : Diploma or equivalent qualification.


• Professional : Related Field

Experience

• At least two (2) years of experience as Medical Secretary / Assistant. Preferably having hospital experience.

Professional Licensing / Certification / Training

• Certification : Relevant Certificate


• Licensing : N/A

Skills

data gathering & assessment data management & record keeping process management