Master Document Controller

KEO International Consultants; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

KEO International Consultants is seeking a Master Document Controller in Jeddah. This role involves managing document control processes to meet international standards, requiring extensive experience and proficiency in document management systems. Ideal candidates will have a Bachelor's degree and a strong background in large-scale projects.

Benefits

Competitive package

Hybrid working arrangements

Athletic and study sponsorships

Employee referral rewards

Mentoring and coaching

Extensive in-house learning courses

Qualifications

• At least 10 years of relevant work experience.
• Fluency in English is essential.
• Experience with complex contracts and large-scale projects.

Responsibilities

• Manage all aspects of Document Control and Distribution.
• Establish and maintain the Master Library for project documents.
• Ensure confidentiality and security of all project documentation.

Skills

Communication

Organizational

Analytical

Education

Bachelor Degree in a related field

Tools

ProjectWise

Unifier EDM Systems

SharePoint

Job description

Overview

KEO is a creative enterprise where innovation is a way of life. We offer end-to-end services to take clients from inspiration through conceptualization to realization, encompassing planning, design, and project delivery in the built and natural environments. With over 60 years of experience, we have contributed to many of the world's most ambitious projects, iconic places, remarkable experiences, and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 57th largest global architecture firm and the #1 Firm in the Middle East Region in their 2023 WA100 Survey.

Joining KEO means becoming part of a supportive environment that fosters professional development through global mobility and career growth. Our culture promotes health and well-being with on-demand counseling and workplace clinics. Employees can participate in community events, sports days, fun-runs, and beach clean-ups. Benefits include a competitive package, hybrid working arrangements, athletic and study sponsorships, employee referral rewards, mentoring, coaching, and extensive in-house learning courses.

Responsibilities

We are seeking a talented Master Document Controller (KSA Citizen) to join our Project Management Division in Jeddah, KSA. This role is responsible for managing all aspects of Document Control and Distribution to meet international standards.

Success in this role includes:

1. Establishing and maintaining the Master Library for project documents.
2. Developing and maintaining an effective electronic and hard-copy filing system for project documents.
3. Managing document control registers for incoming and outgoing documents.
4. Applying document control principles across engineering and supplier/contractor documents.
5. Retrieving or generating electronic or hard copies of technical documentation as required.
6. Leading document cataloging, packing, archiving, or disposal during project close-out.
7. Monitoring and tracking archived materials in collaboration with Facilities Team.
8. Ensuring confidentiality and security of all project documentation.
9. Managing activities to meet daily, weekly, and monthly deadlines.
10. Using initiative to improve work processes, procedures, and systems.
11. Communicating effectively at all levels to support teamwork and project goals.
12. Supporting continuous development and mentoring colleagues.
13. Maintaining a client-focused approach in service delivery.
14. Performing any other duties as required.

Qualifications

Ideal candidates will have at least 10 years of relevant work experience and a Bachelor Degree in a related field. Fluency in English is essential. Experience with complex contracts and large-scale projects valued in billions of SAR is required.

Proficiency in the following software and systems is mandatory:

• ProjectWise and Unifier EDM Systems
• SharePoint
• ISO9000 quality standards

Job-specific competencies include excellent communication skills, strong organizational and analytical abilities, knowledge of document management standards and procedures, including QMS.

This role is open to candidates holding a KSA Passport.

At KEO, we value integrity, results, innovation, safety, and our people. We embrace diversity and its contribution to client success worldwide.

We look forward to your application and assure confidentiality in all expressions of interest.