Marketing Assistant

ManpowerGroup Middle East; Riyadh; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Marketing Assistant to support its dynamic marketing team. This role involves ensuring smooth operations for various marketing activities, particularly in event management. The ideal candidate will bring 2-3 years of administrative experience and possess strong project management and communication skills. You'll collaborate closely with cross-functional teams to enhance customer experiences and ensure compliance with company policies. If you're organized, detail-oriented, and thrive under pressure, this is an exciting opportunity to contribute to impactful marketing initiatives.

Qualifications

• 2-3 years of administrative support experience preferred.
• Experience in event management is a plus.
• Strong project management and organizational skills are essential.

Responsibilities

• Support event planning and maintain a calendar of events.
• Ensure compliance with company policies related to meetings.
• Handle post-event documentation and expense management.

Skills

Administrative Support

Event Management

Project Management

Decision Making

Problem Solving

Planning

Organizational Skills

Communication

Customer Focus

Influence and Negotiation

Attention to Detail

Ability to Work Under Pressure

Collaboration

Job description

Role:

The Marketing Assistant supports the marketing team by performing various tasks to ensure the smooth operation of marketing activities and requirements. They also serve as an expert in different meeting types and guidelines related to event management. They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.

Job Responsibilities:

1. Comply with and ensure compliance with company policies and procedures related to Meetings and Events, as well as all other relevant policies.
2. Work closely with meeting owners to support event planning and maintain a systematic calendar of events.
3. Secure prerequisites prior to meeting registration, such as external permits and compliance with TLMaP (Thought Leader Management and Planning).
4. Register meetings timely using designated technology, following requirements, approvals, and documentation protocols.
5. Collaborate with Customer Meeting Services (CMS) to ensure effective event execution.
6. Manage strategic project planning and execution of internal events, including conceptualization and logistics.
7. Ensure complete and accurate pre- and post-meeting documentation, uploading all required files promptly.
8. Handle post-event tasks such as documentation, tracking reports, payments, supplier evaluations, and expense management.
9. Maintain integrity in dealings with third parties, ensuring due diligence and securing necessary agreements.
10. Manage Purchase Requisitions (PR) and vendor payments, securing supporting documents before commitments.
11. Oversee OpEx (Operating Expenses) analysis, holding regular meetings with meeting owners to track and allocate costs correctly.
12. Coordinate with Vendor Management to maintain a systematic list of marketing materials.
13. Manage business records with high attention to privacy and record retention policies.

Skills, Requirements, and Qualifications:

• Preferably 2-3 years of administrative support experience.
• Preferably experience in event management.
• Project Management skills.
• Decision Making and Problem Solving abilities.
• Planning and Organizational skills.
• Excellent Communication skills.
• Customer Focus.
• Influence and Negotiation skills.
• Attention to detail.
• Ability to work under pressure.
• Ability to collaborate effectively with cross-functional teams and third parties.