Marketing Assistant

Role:

Marketing Assistant supports the marketing team by performing various tasks to ensure the smooth operation of marketing execution and its requirements. They also serve as an expert for different meeting types and guidelines related to event management. They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.

Job Responsibilities:

1. Comply and ensure compliance with company policies and procedures related to Meetings and Events and all other relevant company policies.
2. Work closely with meeting owners and support them in planning their events; maintain a systematic calendar of events.
3. Secure pre-requisite requirements prior to meeting registration, such as required external permits and compliance with TLMaP (Thought Leader Management and Planning).
4. Register meetings timely using designated meeting registration technology, following meeting requirements, approvals, and documentation.
5. Collaborate with CMS (Customer Meeting Services) to ensure effective event execution.
6. Deliver strategic project management and execution of internal events, including planning, conceptualization, and logistics.
7. Ensure complete and accurate pre- and post-meeting requirements, with timely uploading of all required documentation.
8. Handle post-event tasks such as documentation, tracking reports, payment processes, supplier evaluations, expense allocations, and chargebacks.
9. Maintain integrity in business dealings with third parties, ensuring due diligence and securing necessary agreements.
10. Manage Purchase Requisitions (PR) and vendor payment requests, securing relevant supporting documents prior to commitments and payments.
11. Manage OpEx (Operating Expense) analysis, holding regular meetings with meeting owners to track OpEx and ensure correct allocations.
12. Work closely with Vendor Management Specialist to maintain a systematic list of marketing materials.
13. Manage relevant business records with high attention to privacy and record retention policies.

Skills, Requirements, and Qualifications:

• Preferably 2-3 years of administrative support experience.
• Preferably experience in event management.
• Project Management skills.
• Decision Making and Problem Solving skills.
• Planning and Organization skills.
• Excellent Communication skills.
• Customer Focus.
• Influence and Negotiation skills.
• Attention to detail.
• Ability to work under pressure.
• Ability to work effectively with cross-functional teams and third parties.