Marketing Assistant

Role:
Marketing Assistant supports the marketing team by performing various tasks to ensure the smooth operation of the marketing execution and its requirements. They will serve also as an expert to different meeting types and guidelines related to event management. They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.

Job Responsibilities:

1. Comply and ensure compliance with company policies and procedures related to Meetings and Events and all other relevant company policies.
2. Work closely with the meeting owners and support them in planning their events; maintain a systematic calendar of events.
3. Responsible for securing pre-requisite requirements prior to meeting registration i.e. required external permit, compliance to TLMaP (Thought Leader Management and Planning).
4. Responsible for timely registration of meetings using the designated meeting registration technology and following its meeting requirements and relevant approvals and documentation.
5. Collaborate with CMS (Customer Meeting Services) to ensure effective execution of events.
6. Deliver strategic project management and execution of assigned internal events which include planning, event conceptualization, and other logistics.
7. Ensure complete, accurate pre and post meeting requirements and that all required documentation are uploaded on a timely manner.
8. Post event tasks – meeting documentation, tracking reports, payment process, supplier evaluation, expense allocation and chargebacks.
9. Ensure integrity in business in working with third parties and ensure necessary due diligence and agreements are secured.
10. Manage the Purchase Requisition (PR) and vendor payment request and ensure relevant supporting documents are secured prior to commitment and payment.
11. Manage the OpEx (Operating Expense) analysis and ensure regular meetings with respective meeting owners to track OpEx and ensure correct allocation.
12. Work closely with Vendor Management Specialist to maintain a systematic list of marketing materials.
13. Responsible for the record management of relevant business records; with high attention to privacy and record retention policy.

Requirements and Qualifications:

• Preferably at least 2-3 years administrative support.
• Preferably with event management experience.
• Project Management.
• Decision Making and Problem Solving.
• Planning and Organization.
• Excellent Communication.
• Customer Focus.
• Influence and Negotiation.
• Attention to details.
• Ability to work under pressure.
• Ability to work effectively through cross-functional teams and third parties.