Invoice Accountant - Warehouse

Al Zahrawi Medical Supplies LLC; Riyadh; On-site; SAR 48,000 - 120,000; Full time

Job summary

A medical supplies company in Riyadh is seeking an Invoice Accountant. Responsibilities include preparing and verifying invoices, posting journal entries, and reconciling accounts. The ideal candidate holds a Bachelor's degree in accounting and possesses strong analytical and computer skills. Preference is given to Saudi Nationals based in Riyadh.

Qualifications

• Candidate is preferred to be Saudi National and should be based in KSA - Riyadh.

Responsibilities

• Prepare and verify customer invoices.
• Post receipts and journal entries.
• Process credit/debit notes and reconcile accounts.
• Ensure accurate financial records in the ERP system.
• Create Export Letters of Credit (LC) to be sent to customers.

Skills

Good communication

Time management

Excellent computer skills in Ms. Office

Familiarity with data analysis and reporting

Strong attention to details

Good analytical skills

Education

Bachelor's degree in accounting

Job description

The Invoice Accountant is responsible for preparing and verifying customer invoices, posting receipts and journal entries, processing credit/debit notes, reconciling accounts, supporting collections, and ensuring accurate financial records in ERP system.

Accountabilities

Transaction Posting

• Post collection receipts as per Invoice detail.
• Post Journal Vouchers for Debit/Credit note and ensure that they match the customer invoices, penalty & bank charges.
• Allocate all returns and penalties for the Sales team.

Process & Verification

• Check & verify all sales invoices on Zahrawi’s ERP system every month.
• Verify & manage Zahrawi’s receipt books, PDC and current received check.
• Create an Export Letter of Credit (LC) to be sent to the customer.
• Send the statement of account to the customers and follow up with the Key Account Representatives for the collections.
• Reconcile & clean up all customer advance account.
• Prepare three Dunning letters and other documents to send to customers in cases of non-payment and block the account as per the instructions given during the collection meeting.
• Prepare Proforma Invoice discounting to be sent to the bank to balance the cash flow.
• Manage the stock take annually

Reporting & Analysis

• Complete month end posting before closing calendar date.
• Prepare a special schedule for write off invoices to get the Manager’s approval as per the approval matrix.
• Update the Accounts Receivable report with the reason for the delay in the receiving the invoices from the Key Account Representatives.
• Prepare reports such as daily update collection report, collector commission, monthly AR aging report as well as bad debts provision, monthly schedule for customer advance, monthly collection etc. to be sent to the Management team.
• Prepare the Accounts Receivable Aging Report and send it to the to the Line Manager.
• Assist with all requirements requested by the Auditing team.

Skills

• Bachelor's degree in accounting
• Job Skills: Good communication & English language, Time management, Excellent computer skills in Ms. Office - Familiarity with data analysis and reporting. Strong attention to details & good analytical skills
• Additional Details:Candidate is preferred to be Saudi National and should be based in KSA - Riyadh