Information Management

Vanderlande Industries GmbH; Riyadh; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Information Management Specialist to support project teams in document control and information management. This role involves ensuring compliance with legal and contractual standards while managing documentation processes effectively. The ideal candidate will have experience with various information management tools and possess strong organizational and communication skills. Join a forward-thinking company that values continuous improvement and offers a dynamic environment to enhance your career in project management.

Qualifications

• Experience in information management and document control activities.
• Ability to maintain high standards and attention to detail.

Responsibilities

• Support project teams in document generation and updates.
• Manage document release processes and client databases.
• Ensure project documentation complies with regulations.

Skills

Information Management

Document Control

SharePoint

Business Collaborator

Documentum

Aconex

M-Files

Autodesk Construction Cloud

Communication Skills

Attention to Detail

Education

Bachelor's Degree in Business

Bachelor's Degree in Administration

Bachelor's Degree in Engineering

Tools

EDMS

Information Management Applications

Job description

Role Responsibilities

1. Providing support to project teams in generating and updating documents, utilizing agreed templates and processes.
2. Managing review and document release processes to client databases.
3. Supporting project teams in maintaining project-generated and system-related records, and organizing & facilitating consolidation of records and archiving for future reference.
4. Ensuring appropriate document review and approval signatures are obtained by document owners, maintaining the audit trail.
5. Supporting project handover processes by managing the delivery of the technical O&M manual or Health & Safety File.
6. Collaborating with project teams to ensure subcontractors and resale suppliers' information relevant to projects are provided (to and from) in a timely manner, and maintaining records for an effective audit trail.
7. Liaising with project teams, Vanderlande internal teams, suppliers, and subcontractors to understand scope and phasing of information management requirements.
8. Actively contributing to the continuous improvement of information management tools and processes.
9. Providing first-line support to Project Execution team members in using information management tools.
10. Ensuring project documentation is fit for purpose and complies with all contractual, legal, and statutory regulations, such as CE and CDM.
11. Liaising with the client’s documentation/information management team to ensure smooth records handover.

Role Qualifications and Skills

• Previous experience in information management / document control activities.
• Experience with EDMS, information management, and collaboration applications such as SharePoint, Business Collaborator, Documentum, Aconex, M-Files, or Autodesk Construction Cloud.
• A bachelor’s degree (or working towards) in Business, Administration, Engineering, or a related field is desirable.
• Ability to accurately and clearly process information provided and maintain high standards.
• Organized and methodical with good attention to detail.
• Strong interpersonal and stakeholder management skills, with excellent communication abilities.
• Logical, systematic, IT literate, experienced with formulas and specifications, and attentive to detail.