HR Operation officer

Client of HTrust Human Resources Consultancy; Jeddah; On-site; USD 30,000 - 45,000; Full time

Job summary

A leading company is seeking a Human Resource Coordinator to support HR functions including payroll, compliance, and employee lifecycle management in Jeddah. The ideal candidate will possess strong HR knowledge and excellent organizational skills to manage various administrative functions effectively.

Qualifications

• Proven experience as an HR coordinator or relevant position.
• Strong ability in using MS Office, especially Excel and PowerPoint.
• Knowledge of HR processes and best practices.

Responsibilities

• Administers enrollments, changes, and terminations.
• Processes documents for payroll and insurance.
• Conducts audits of payroll and benefits.

Skills

Communication

Customer Service

Organizational Skills

Time Management

Interpersonal Skills

Attention to Detail

Confidentiality

Education

BSc/BA in Business Administration

CIPD Certification

Tools

HRIS systems

Microsoft Office Suite

Job description

Client of HTrust Human Resources Consultancy

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Summary:

The Human Resource Coordinator aids with and facilitates the human resource processes including, employee lifecycle, benefits and administration, and payroll and HRIS administration. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry. Direct and coordinate activities, ensure compliance with laws and regulations, oversee the budget and expenditures, manage human resources, and supervise all operations.

Responsibilities and Tasks:

• Administers the enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Enters, maintains, and/or processes information in the payroll/HRIS system; Information may include employee hourly rates, salaries, commissions, bonuses, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, tickets, assignments, and other information.
• Create an announcement for the company for KSA & GCC.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Create a new user for MenaMe System, make Employees Cards
• Performs customer service functions by answering employee requests and questions
• Reconciles benefits statements
• Conducts audits of payroll, benefits, or other HR programs and recommends corrective action.
• Administrator leave programs.
• Monitor worker's compensation claims.
• Processes carrier and vendor invoices,
• Assists with processing of termination.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
• Assists or prepares correspondence as requested.
• Follow up with time attendance for internal & external.
• Mudad and protecting wages
• Follow up on shortage and solve its problems with legal department.
• Investigations and terminations
• Payroll follow-up (advances, deductions and vacations)
• Performs other related duties as assigned.

Required skills/abilities:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Working understanding of human resource principles, practices, and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite or related software

Education and Competency:

• Proven experience as an HR coordinator or relevant human resources/administrative position
• Knowledge of human resources processes and best practices
• Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular)
• Experience with HR databases and HRIS systems (e.g. Virtual Edge)
• Ability to work with ( GOSI - Moudad - Taqat,.....)Add , Delete , create new .
• Familiarity with social media
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Good organizational and time management skills
• CIPD certification is an advantage
• BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus

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