HR Executive Secretary

Magrabi Health; Jeddah; On-site; SAR 200,000 - 300,000; Full time

Job summary

A healthcare organization in Jeddah is seeking an HR Executive Secretary to provide comprehensive administrative support to the Head of HR. The ideal candidate will manage daily schedules, prepare reports, and maintain HR records with a high level of confidentiality. Candidates should have at least 3 years of experience in a similar role and strong skills in Microsoft Office Suite.

Qualifications

• Minimum 3 years of experience in an executive secretarial or HR administrative role.
• Strong proficiency in Microsoft Office Suite is required.
• Excellent written and verbal communication skills in English.

Responsibilities

• Manage the Head of HR’s calendar and schedule meetings.
• Prepare and format correspondence, reports, and presentations.
• Maintain and update HR files and databases.
• Coordinate and follow up on HR projects and assignments.
• Organize departmental meetings, workshops, and events.

Skills

Organizational skills

Communication skills

Time management

Microsoft Office Suite

Education

Bachelor’s degree in Human Resources or Business Administration

Job description

Job Summary

The HR Executive Secretary provides comprehensive administrative and HR support to the Head of HR, ensuring the smooth operation of the HR department. The role involves managing daily schedules, preparing professional reports and presentations, maintaining HR records, and assisting in the coordination of HR assignments and projects, while maintaining a high level of confidentiality and professionalism.

Job Duties

• Manage the Head of HR’s calendar, schedule meetings, and arrange travel.
• Prepare and format correspondence, reports, and presentations.
• Maintain and update HR files, records, and databases.
• Coordinate and follow up on HR projects, assignments, and deadlines.
• Organize departmental meetings, workshops, and events.
• Liaise with internal departments and external stakeholders.
• Handle confidential information with discretion.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum 3 years of experience in an executive secretarial or HR administrative role, preferably in healthcare or a corporate environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Strong organizational and time management skills with the ability to manage multiple priorities.
• High level of integrity and confidentiality.