HR / Admin Compliance Officer

Fosroc; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading construction company in Saudi Arabia is seeking a Government Relations Manager to enhance administration and compliance with Saudi regulations. You will oversee interactions with government entities, manage administrative operations, and lead internal teams to streamline processes. Strong knowledge of Saudi labor laws and ERP systems is required. This role promotes efficiency and fosters strategic relationships with external partners.

Qualifications

• Deep knowledge of Saudi labor laws and compliance frameworks.
• Proven ability to lead teams and manage cross-departmental collaboration.

Responsibilities

• Oversee all interactions with government entities.
• Implement advanced administrative systems to improve efficiency.
• Negotiate contracts with vendors to ensure quality services.

Skills

Knowledge of Saudi labor laws

Experience managing government portals

Proficiency in Arabic and English

Organizational skills

Leadership abilities

Education

Bachelor's degree in Business Administration

Tools

ERP systems like SAP or Oracle

Job description

Job Description

Lead and enhance administrative and governmental processes to align with the company's strategic objectives and Saudi Vision.

Oversee the administration department, ensuring efficiency, compliance, and alignment with best practices.

Foster innovative approaches to streamline processes and enhance employee and stakeholder experiences.

Build and maintain strategic relationships with government authorities and external vendors to support company growth and compliance.

Responsibilities

Strategic Government Relations:

• Oversee all interactions with government entities, ensuring compliance with Saudi regulations and laws.
• Strategize and optimize the use of government portals (e.g., Muqeem, GOSI, Qiwa, and Balady) to improve efficiency.
• Monitor and ensure timely renewals of all government documentation, licenses, and permits critical to operations.
• Act as a key representative for the company in governmental and semi-governmental meetings or events.

Licensing and Compliance Management

Ensure the validity of all licenses, certifications, and commercial registrations, aligning with regulatory changes.

Lead compliance audits and establish preventive measures to mitigate risks.

Advise leadership on changes in Saudi labor laws and regulatory frameworks.

Administrative Operations Excellence

Implement and oversee advanced administrative systems (e.g., SAP, Oracle, or equivalent platforms) to improve operational efficiency.

Develop and execute strategies to digitalize and automate administrative tasks.

Drive innovation in administrative support processes to reduce costs and improve service delivery.

Vendor and Supplier Management

Establish and maintain relationships with government-approved suppliers and vendors.

Negotiate contracts and agreements to ensure quality services at optimal costs.

Employee and Stakeholder Services

Supervise employee services related to government requirements, including medical insurance, labor contracts, and work permits.

Collaborate with HR to support onboarding, offboarding, and employee document compliance.

Lead initiatives to improve employee satisfaction and simplify interactions with administrative systems.

Problem Solving and Crisis Management

Anticipate and resolve disputes or issues related to government and administrative processes proactively.

Provide leadership during emergencies or challenges, ensuring continuity of operations.

Skills Required

Essential:

• Deep knowledge of Saudi labor laws, government regulations, and compliance frameworks.
• Strong expertise in managing government portals and systems (e.g., Muqeem, Qiwa, and GOSI).
• Proficiency in Arabic and English (written and spoken).
• Excellent organizational, analytical, and project management skills.
• Proven ability to lead teams and manage cross-departmental collaboration.

Desirable:

• Experience with ERP systems like SAP, Oracle, or similar platforms.
• Background in manufacturing or related industries.
• Advanced problem-solving and negotiation skills.
• Certification in Project Management (e.g., PMP) or HR/administration-related fields.

Education Requirements

Essential:

• Bachelor's degree in Business Administration, Human Resources, or a related field.

Desirable:

• Certifications in government relations or HR management.

Key Working Relationships

Internal:

• HR & Admin Department
• Finance Department
• Operations/Manufacturing Departments
• Management Team

External:

• Government entities (e.g., Ministry of Labor, Ministry of Energy, GOSI)
• Approved suppliers and vendors (e.g., Aramco)
• Legal advisors, when necessary
• Regulatory bodies and auditors