Groups and Events Coordinator

Hilton Hotels; Medina; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player in hospitality is seeking a Groups and Events Coordinator to manage events with utmost professionalism. This role involves liaising with clients, preparing contracts, and ensuring smooth execution of events. Ideal candidates will possess strong organizational and communication skills, with a background in hospitality or event management. Join a dynamic team where your proactive approach will be valued, and contribute to creating memorable experiences for guests. If you thrive in a fast-paced environment and have a passion for event coordination, this opportunity is perfect for you.

Qualifications

• Graduate or MBA in Management, Hospitality, or Marketing.
• Previous experience in sales for groups and events, preferably in hospitality.

Responsibilities

• Coordinate groups and events from initial contact to completion.
• Negotiate budgets and prepare contracts for events.

Skills

Sales Skills

Problem Solving

Organizational Skills

Communication Skills

Time Management

Education

Bachelor in Business Administration

MBA in Management

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

A Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals.

A Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals.

What will I be doing?

As a Groups and Events Coordinator, you will work following the events that occur in the Hotel from initial contact with the head of the event to prepare contracts for groups and events, until the end of the event and therefore must perform the following tasks with the higher standards:

• Receive groups and events and keep up to date the hotel even output
• Draw up contracts for groups and events
• Insert Rooming List in the system, update payment instructions and enter important information relevant to the group
• Negotiate budgets with customers
• Develop events Work Orders in the system with all relevant information
• Conduct instructional groups with all relevant information to the group (number of able, category, price, form of payment, contact the company, special notes, etc.)
• Perform monthly report groups and update closing information groups
• Interact permanently with the Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen
• Act directly with the guest or client during the stay of groups and events
• Participate in special activities such as secretaries of cocktails, welcome tour groups, etc.
• Ensure that all client requests are answered efficiently and with agility

Desired Candidate Profile

What are we looking for?

A Groups and Events Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Graduate or MBA in Management, Hospitality and Marketing
• Previous sales groups and events, preferably in Hospitality
• Ability to analyze and manage multiple tasks
• Ability to solve problems quickly and efficiently
  
• Sense of organization and planning
• Good computer skills including Excel, PowerPoint and Word
• Proactive approach to meet deadlines and objectives

Company Industry

• Hotels
• Hospitality

Department / Functional Area

• Administration

Keywords

• Groups And Events Coordinator

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