Government Affairs Specialist

Prepare paper works for submission to Passport Office, Labor Office, Visa Extension and other government offices for obtaining exit and re-entry visa, obtaining new or renewal of Iqama, transfer of sponsorship, change profession, passport renewals and other documents concerning government issues.

Key Responsibilities / Accountabilities

• Acknowledge and input personal information, passport and employment contract information of new employees in the Lynx and secure passport, no objection certificate and release letter properly in individual filling cabinet of the employee.
• Initiate requirements to submit and register new employee in the Labor Office to acquire work permit license needed for Iqama application and delete exit employee in their system.
• Collect Iqama and other important documents from employees, forward it along with other requirements for renewal.
• Prepare cash inventory and payment order form of government related expenses to be submitted to Govt. Relations Supervisor for verification and payment.
• Prepare, arrange and submit the requirement for application of Iqama to Passport Office. Upon receipt of new Iqama photocopy, retain it in the file and issue the original to the employee.
• Ensure that the employee has a valid exit and re-entry visa one (1) month before the actual travel date.
• Conduct monthly inventory of passports and monitor the in/out report to ensure that passports are safe, valid, and well maintained.
• Ensure that legal residence status is attained for HMG employees and their authorized dependents and that Iqama are always kept valid.
• Maintain and update the computerization of the system used by GR for visa, passport, Iqama and other related data.
• Ensure that the clearance and final settlement of the employee is processed by the Finance Department and that the employee has zero accountability with HMG prior to releasing the passport. The vacationing employee has accomplished the Clearance Form.
• Follow up the status of employees who had been given release letters and assure transfer of sponsorship.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect, and dignity.
• Perform other applicable tasks and duties assigned within the realm of his/her knowledge, skills, and abilities.

Education/ Professional Qualification

• College Graduate or Diploma holder.

Experience

• Minimum (2) years in handling Government Relations related transactions.

Company Industry

• Medical
• Medical Devices

Department / Functional Area

• Administration