FM Bidding Specialist

JAL International Co. Ltd.; Saudi Arabia; On-site; SAR 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dynamic FM Bidding Specialist to lead the preparation of competitive proposals for Facilities Management tenders. This role is pivotal in analyzing bid requirements, coordinating with internal teams, and ensuring compliance with client specifications. With a focus on creating compelling technical and commercial proposals, the successful candidate will play a key role in securing contracts and driving business growth. Join a forward-thinking company where your expertise in bid management and FM services will make a significant impact on the company's success.

Qualifications

• 5 years of experience in bid management or business development in FM.
• Strong understanding of FM services and contract management.

Responsibilities

• Manage and prepare technical and commercial proposals for FM tenders.
• Evaluate RFPs and coordinate the bid process for timely submissions.
• Develop cost estimates and liaise with procurement for supplier quotes.

Skills

Proposal Writing

Analytical Skills

Negotiation Skills

MS Office (Excel, Word, PowerPoint)

Education

Bachelor's degree in Engineering

Bachelor's degree in Facilities Management

Bachelor's degree in Business Administration

Job description

Job Title: FM Bidding Specialist

Department: Facilities Management (FM)

Job Summary:

The FM Bidding Specialist is responsible for managing and preparing technical and commercial proposals for Facilities Management (FM) tenders. The role involves analyzing bid requirements, coordinating with internal stakeholders, ensuring compliance with client specifications, and preparing competitive bids to secure FM contracts.

Key Responsibilities:

• Evaluate Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Invitations to Bid (ITBs) to assess feasibility and alignment with company capabilities.
• Conduct risk assessments and feasibility studies for potential tenders.
• Coordinate the end-to-end bid process, ensuring timely and compliant submissions.
• Develop and write technical proposals, ensuring alignment with client requirements and industry best practices.
• Prepare commercial proposals in collaboration with the finance team, ensuring cost-effectiveness and profitability.
• Ensure all bid documents, including BOQs, compliance checklists, and supporting materials, are completed accurately.
• Manage bid clarifications, RFIs (Requests for Information), and responses to client inquiries.
• Develop cost estimates, pricing models, and financial breakdowns for FM services, including manpower, materials, consumables, and subcontracted services.
• Work closely with procurement and finance teams to obtain supplier quotes and cost structures.
• Ensure pricing is competitive while maintaining profitability and service quality.
• Liaise with subcontractors and service providers to obtain quotations and technical details.
• Ensure all internal approvals and bid governance processes are followed.
• Ensure bid submissions comply with client requirements, industry regulations, and internal policies.
• Maintain an organized database of tender documents, templates, and historical bids for future reference.
• Assist in obtaining necessary certifications, licenses, and qualifications required for tenders.
• Conduct research on market trends, competitor pricing, and FM industry benchmarks.
• Identify differentiators and value propositions to strengthen bid proposals.
• Track the status of submitted bids and follow up with clients on tender results.
• Participate in contract negotiations and handover successful bids to the operations team.
• Conduct lessons-learned sessions to improve future bid strategies.

Qualifications & Experience:

• Bachelors degree in Engineering, Facilities Management, Business Administration, or a related field.
• 5 years of experience in bid management, tendering, or business development within the FM industry.
• Strong understanding of FM services, cost estimation, and contract management.

Skills:

• Excellent proposal writing and documentation skills.
• Strong analytical and negotiation skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).

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