Facility Manager

ASMO; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading joint venture in logistics in Al Khobar seeks a Facility Management professional responsible for overseeing operations and ensuring compliance with safety standards. Candidates should have a Bachelor's degree in Facilities Management or Engineering, alongside nine years of relevant experience. This role offers a unique opportunity to contribute to a shifting landscape in supply chain management.

Qualifications

• Bachelor’s degree in Facilities Management, Engineering, or equivalent from a recognized and accredited university is required.
• 9 years’ experience in a similar role.
• Demonstrated proficiency in oral and written English.

Responsibilities

• Assist in planning, organizing, and overseeing facility maintenance operations.
• Monitor and report key performance indicators related to the Department.
• Collaborate with the facility team to manage HVAC, mechanical, electrical systems.

Skills

Leadership

Facility Management

Project Management

Communication

Education

Bachelor’s degree in Facilities Management, Engineering

Master’s degree in Facilities Management, Engineering, Business Administration

Job description

ASMO is a groundbreaking joint venture between DHL and Saudi Aramco. Inheriting DHL’s logistics excellence and Saudi Aramco’s extensive supply chain ecosystem, we are here to set a new benchmark and redefine the procurement and supply chain landscape, enabling growth.

ASMO aims to be operational in 2025 and provide reliable end-to-end integrated procurement and supply chain services for companies across the industrial, energy, chemical, and petrochemical sectors. Our focus customers in the short term will be Saudi Aramco and its Affiliates. In the long term, all the industrial sectors within Saudi Arabia aim to reach the MENA region.

Objective:

The role holder is responsible for assisting the Head of Facility Management in planning, coordinating, and managing all aspects of facility management processes across ASMO facilities. This role ensures that facility-related operations, including electronic security systems, mechanical and electrical systems, and building services, and soft services meet ASMO’s approved standards, policies, and procedures in a cost-effective manner.

General Responsibilities:

• Contribute to the development and execution of the Department short to mid-term strategic plan to ensure alignment with the Department’s strategic priorities, and the corporate goals.
• Contribute to the development of annual business plans for the assigned areas of responsibility to support the achievement of financial and strategic objectives.
• Monitor, control and report key performance indicators related to the Department to track performance and recommend corrective actions.
• Assist in planning, organizing, and overseeing facility maintenance operations, ensuring they are carried out efficiently and in compliance with ASMO’s standards and guidelines.
• Contribute to the development of action plans for maintenance activities to meet quality standards, in collaboration with the Head of Facility Management.
• Support the negotiation and management of maintenance/service contracts with contractors and service providers, ensuring adherence to Service Level Agreements (SLAs) and legal frameworks.
• Assist in managing schedules for the upkeep, monitoring, and maintenance of facility systems and services to maintain smooth operations.
• Collaborate with the facility team to oversee and manage heating, ventilating, and air conditioning (HVAC), mechanical, electrical, plumbing (MEP), and electrical systems.
• Lead the implementation and operation of the soft services such as cleaning, janitorial, waste management and other related services as per international standards and ASMO policies.
• Work closely with the Procurement function to approve material providers, equipment procurement, and spare parts requirements necessary for critical repairs and replacements.
• Collaborate with the Technology function to implement smart facility solutions within ASMO facilities and support predictive maintenance operations to address maintenance issues proactively.
• Assist in the creation of an in-house reporting system to log complaints, monitor response times, and ensure periodic maintenance system updates.
• Contribute to the preparation of maintenance reports that highlight key operational areas, expenses, and deviations from the budget, if any, for submission to senior management.
• Stay updated on developments in facilities management processes, identify opportunities for process efficiency enhancements, and collaborate with the Head of Facility Management to implement improvements within ASMO.
• Ensure that all ASMO facilities comply with health and safety programs, including Occupational Safety and Health (OSH) and regulatory requirements. Maintain fire and life safety systems according to local codes to ensure customer and employee safety.
• Manage the activities of direct reports to ensure that all work is carried out in an efficient manner, in line with the annual business plans, policies and procedures.
• Manage the performance management process by setting annual objectives, and developing staff through mentoring, coaching and constructive feedback.
• Identify employees’ training and developmental needs and in conjunction with Human Capital Department bridge the knowledge gaps to ensure continuous progression, and high-level of competence within the team.
• Contribute in defining an optimum structure for the Department, to ensure smooth workflow of operational processes and optimal utilisation of resources.
• Provide input into the preparation and consolidation of the Department’s budget, monitor financial performance during the year and identify areas of unsatisfactory performance (if any), and recommend mitigating actions.
• Identify and manage implementation of change initiatives on systems, processes and practices considering ‘international leading practices’, and/or other changes in the business environment.
• Recommend improvements to departmental procedures, and ensure implementation of policies, procedures, systems and controls covering the assigned areas of responsibility so that all activities meet ASMO’s standards, compliance, and regulatory requirements, align to business requirements, and increase operational efficiency.
• Identify opportunities for the continuous improvement of systems, processes and practices considering ‘international leading practices’, in order to increase operational effectiveness.
• Ensure that all relative reports are prepared timely and accurately, and meet the Department’s requirements, policies and standards.
• Bachelor’s degree in Facilities Management, Engineering, or equivalent from a recognized and accredited university is required
• Master’s degree in Facilities Management, Engineering, Business Administration, or equivalent from a recognized and accredited university is preferred.

Qualifications:

• Bachelor’s degree in Facilities Management, Engineering, or equivalent from a recognized and accredited university is required.
• Master’s degree in Facilities Management, Engineering, Business Administration, or equivalent from a recognized and accredited university is preferred.
• FMP/CFM is a plus.
• Demonstrated proficiency in oral and written English.
• 9 years’ experience in a similar role.