Expert - Vendor and Invoice Management

Norconsult Telematics; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

An established industry player is seeking a skilled financial manager to oversee project financial controls and vendor management. In this role, you will be responsible for creating and managing work orders, analyzing financial gaps, and ensuring compliance with financial standards. You will play a vital role in developing cost reports, managing invoicing processes, and reconciling completed projects. This position offers the opportunity to work in a dynamic environment where your expertise will significantly impact project success. If you have a strong background in financial management and project control, this is an exciting opportunity for you to shine.

Qualifications

• Minimum 10 years of project control experience with 5 years in financial control.
• Experience with financial processes in automated systems is essential.

Responsibilities

• Manage financial approvals, work orders, and vendor invoicing processes.
• Develop project cost reports and monitor cost deviations.

Skills

Project Control

Financial Management

Vendor Management

Communication Skills

Teamwork

Presentation Skills

Education

Bachelor's degree in Business Administration/Finance/Accounting

Tools

PowerPoint

Excel

Word

Job description

• This role is responsible for financial management and control of accounts pertaining to the vendors engaged in Network Implementation of project.
• Manages the MODELS/MOP approval process, work order creation/correction/cancellation, BoQ process, invoicing, and penalty disputes.

Job Description & Responsibilities:

• Work orders creation based on SOW; and managing the work order approvals, modification and cancelation process.
• Manage any projects changes and study the financial impacts.
• Analyse and define the financial GAPs and track the necessary action to clear the dependencies.
• Secure financial approval for SOW and manages the SOW changes including Job transfer, cancelation and define the cost impact.
• Develop and maintain the multi-level project cost and commitment reports.
• Update cost forecasts to access planned progress against actual progress.
• Monitor cost deviations and assist in developing alternative methods for corrective action.
• Financial check and approval of Vendor as-built documentation.
• Ensures all close-out reporting requirements are completed by all Vendors at the conclusion of their service agreements, or closing phase of the project.
• Manage final BOQ/UPL to reflect in the network financial system for all concerned parties to start dealing with the PO.
• Manage the MODELS process and the MOP approval process.
• Manage order creation based on the SOW issued and approved by the other Infrastructure General Directorates.
• Manage work order approvals based on the level of authority for stakeholders.
• Manage work order delivery activity to vendors/contractors and work order correction and cancellation based on amendments raised during implementation.
• Manage interfaces with Finance dept ensuring compliance with standards and procedures are maintained.
• Support the invoicing process as directed by the Senior Project Finance Manager.
• Audit of invoicing quality to ensure discrepancies are rejected. Invoices rejected are submitted back to vendor/contractor for onward re-submission with corrections.
• Maintain accurate repository of Invoicing, and track record by Vendor.
• Liaison with Vendor and Contractor Finance representative to ensure project progress does not slow down due to any difficulties at the invoicing stage.
• Comprehensive control and auditing for supporting documentation.
• Perform job transferring and applying the financial conversion process.
• Reconcile the completed projects financially in preparation for close-out.
• Manage penalty disputes process according to the signed contracts.
• Assets Management (Retirement, Dismantling, Deployment, Storing).
• Manage the certificate issuance process including Technical Report, PAC, OCC, FAC etc.
• Prepare weekly and ad-hoc financial reports as requested.
• Ensure project controls databases, files and records are kept up to date.

Qualifications & Experience:

• Bachelor s degree in business administration/finance/accounting or equivalent.
• Minimum 10 years project control experience including at least 5 years in financial control in a project environment including Vendor management.
• Experience working with financial processes in systems with automation.
• Relevant certification in advanced Financial Planning and Budgeting/ Accounting is highly desirable.
• Good presentation and reporting skills backed by a proficiency in PowerPoint, Excel and Word.
• Essential skills: Teamwork, Communication skills and knowledge transfer capability.
• Excellent knowledge of the English language, both written and spoken.