Executive Office Manager

Manar Rass; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company in Riyadh is looking for an experienced Executive Office Manager to join their team. The role involves providing administrative support to executive leadership and ensuring smooth coordination across departments. Responsibilities include managing schedules, preparing documentation, and assisting with strategic initiatives. Candidates should have a Bachelor’s degree and strong proficiency in Microsoft Office, alongside excellent communication skills in both English and Arabic.

Qualifications

• Proven experience in an executive support or office management role.
• Ability to manage multiple priorities effectively.
• Strong follow-up and coordination skills.

Responsibilities

• Schedule and coordinate meetings with executive leadership.
• Draft and format communications, memos, and reports.
• Maintain organized and confidential filing systems.

Skills

Communication skills

Organizational skills

Time management

Proficiency in English

Proficiency in Arabic

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

ChatGPT

Job description

We are seeking an experienced Executive Office Manager to provide high-level administrative support, manage executive schedules and communications, and ensure smooth coordination across departments.

Key Responsibilities:

• Schedule and coordinate meetings and appointments with executive leadership.

• Prepare meeting agendas, minutes, and ensure timely follow-ups on action items.

• Draft and format internal and external communications, memos, and reports.

• Utilize Microsoft Office and tools such as ChatGPT to support executive-level tasks.

• Maintain organized and confidential filing systems for executive documents.

• Track department deliverables and ensure timely updates from business units.

• Coordinate across departments to collect data, updates, and progress reports.

• Monitor operational tasks and prepare periodic status summaries.

• Follow up on strategic initiatives and assigned action points with directors.

• Assist in preparing high-level presentations and documentation for internal use.

Qualifications:

• Bachelor’s degree in Business Administration or a related field (required).

• Proven experience in an executive support or office management role.

• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Excellent communication skills in both English and Arabic.

• High level of organization, follow-up, and time management.

• Ability to manage multiple priorities in a dynamic, fast-paced environment.

• Professionalism and discretion in handling sensitive information.