Executive Office Manager

JODAYN | جودين; Riyadh; On-site; SAR 80,000 - 120,000; Full time

Job summary

JODAYN is seeking an Executive Office Manager to provide high-level administrative support and manage executive schedules. The ideal candidate will assist in coordinating meetings, drafting communications, and maintaining confidentiality while working in a dynamic environment with multiple priorities. A strong proficiency in Microsoft Office and excellent communication skills in English and Arabic are essential.

Qualifications

• Bachelor's degree required.
• Experience in executive support or office management.
• Proficiency in Microsoft Office is essential.

Responsibilities

• Schedule and coordinate meetings with executive leadership.
• Draft and format internal and external communications.
• Maintain organized filing systems for executive documents.

Skills

Communication

Time Management

Organization

Microsoft Office

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

ChatGPT

Job description

Founded in 2009, JODAYN has grown from a specialized Enterprise Architecture and IT training firm into a leading provider of comprehensive technology solutions. We help organizations optimize operations, embrace innovation, and drive digital transformation. Our services include:

• Management Consulting
• Digital Solutions
• Innovation & EdTech
• Managed Services
• Emerging Technologies
• HCBD & Training Services At JODAYN, we combine deep expertise with a client-centric approach to deliver solutions that create real, sustainable value. Job Title: Executive Office Manager
  
  

Job Summary

We are seeking an experienced Executive Office Manager to provide high-level administrative support, manage executive schedules and communications, and ensure smooth coordination across departments.

Key Responsibilities

• Schedule and coordinate meetings and appointments with executive leadership.
• Prepare meeting agendas, minutes, and ensure timely follow-ups on action items.
• Draft and format internal and external communications, memos, and reports.
• Utilize Microsoft Office and tools such as ChatGPT to support executive-level tasks.
• Maintain organized and confidential filing systems for executive documents.
• Track department deliverables and ensure timely updates from business units.
• Coordinate across departments to collect data, updates, and progress reports.
• Monitor operational tasks and prepare periodic status summaries.
• Follow up on strategic initiatives and assigned action points with directors.
• Assist in preparing high-level presentations and documentation for internal use.
  
  

Qualifications

• Bachelor’s degree in Business Administration or a related field (required).
• Proven experience in an executive support or office management role.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills in both English and Arabic.
• High level of organization, follow-up, and time management.
• Ability to manage multiple priorities in a dynamic, fast-paced environment.
• Professionalism and discretion in handling sensitive information.