Executive Assistant to VP

Flint Consulting Ltd; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A consulting firm in Riyadh is seeking an experienced Executive Assistant to support VP-level executives. Responsibilities include managing calendars, coordinating governance processes, summarizing meetings, and preparing evaluation reports. The ideal candidate has strong coordination skills and experience in a similar role. This is a full-time position offering competitive benefits.

Qualifications

• Experience as an executive assistant with exposure to VP-level or higher.
• Strong coordination skills for corporate governance and RACI matrix.
• Proven ability to manage calendars, prepare meeting briefs, and track action items across multiple stakeholders.
• Ability to capture and summarize meetings, develop dashboards, and report on weekly and monthly status indicators.

Responsibilities

• Executive assistance with experience dealing with VP and higher level.
• Responsible for coordinating and collaborating action items related to corporate governance and RACI matrix.
• Ensure all relevant internal stakeholders are present and follow up on MoM action items.
• Capture and summarize key messages before all internal and external meetings.
• Monitor daily topics and priorities and escalate any concerns or red flags.

Skills

Executive assistance experience

Coordination skills

Calendar management

Meeting brief preparation

Action item tracking

Job description

Responsibilities

• Executive assistance with experience dealing with VP and higher level.
• Responsible for coordinating and collaborating action items related to corporate governance and RACI matrix.
• Ensure all relevant internal stakeholders are present and follow up on MoM action items.
• Capture and summarize key messages before all internal and external meetings respectively.
• Ensure governing process and check points for all CxOs and GCEO meetings in collaboration and coordination with VPs and GMs (Both internal and external).
• Monitor daily topics and priorities and escalate any concerns or red flags.
• Collect and document monthly evaluations from all GMs. Reflect the CCExDT status into VP monthly status report.
• Develop End Of Week evaluation dashboard and manage quota distribution. Prepare comprehensive EoD evaluation sheet.
• Maintain internal and external report copies.
• Maintain up-to-date calendar for VP with all external and internal meetings plugged and coordinated.
• Maintain and report Weekly CCExDT management performance radar and Culture radar.
• Capture and summarize all relevant topics for the weekly Chief Strategy Officer (CSO) meeting with all actions related to CCExDT.
• Collect briefs from VPs strategy unit prior to EMC meetings and present it to VP.
• Capture and summarize outcomes from meetings.
• Prepare weekly summary for the VP.
• Track and report weekly Ecosystem status report.
• Collect all CXOs reports with tight and daily coordination and collaboration with their representatives.

Qualifications

• Experience as an executive assistant with exposure to VP-level or higher.
• Strong coordination skills for corporate governance and RACI matrix.
• Proven ability to manage calendars, prepare meeting briefs, and track action items across multiple stakeholders.
• Ability to capture and summarize meetings, develop dashboards, and report on weekly and monthly status indicators.