Executive Assistant to VP

Medtronic; Jeddah; On-site; USD 30,000 - 70,000; Full time

Job summary

Join a rapidly growing international healthcare company as an Executive Assistant, where you will play a vital role in supporting senior management and ensuring smooth operations. This position offers a dynamic environment filled with opportunities for personal and professional growth. You will be responsible for a variety of administrative tasks, including managing schedules, organizing meetings, and facilitating communication among stakeholders. The company values your contributions and provides a competitive salary along with a flexible benefits package. If you are organized, proactive, and eager to make a difference, this is the perfect opportunity for you.

Benefits

Flexible Benefits Package

Short-term incentive plan

Qualifications

• Minimum 4 years' administrative experience in a dynamic environment.
• Ability to work independently and meet tight deadlines.

Responsibilities

• Manage administrative duties including scheduling and travel arrangements.
• Act as a point of contact between the team and stakeholders.
• Prepare and submit expense reports for Directors.

Skills

Fluent written and spoken English

Organizational skills

Time management skills

Attention to detail

Communication skills

Proactive approach

Teamwork

Education

University degree in administration or business management

Tools

Microsoft Office (Word, Excel, Access, PowerPoint)

Job description

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Would you like to work for a rapidly growing international healthcare company? Do you consider you have the right experience for an Executive Assistant role? If yes, then send us your resume and enter the recruitment process right away!

Join Medtronic where we appreciate your talent, experience and passion for your work. You can count on professional and personal development, exciting challenges and a dynamic environment. In return, we will provide you with world-class training and the opportunity to work in a varied and challenging role. You will be empowered to shape your own career. We support your growth with the mentorship and guidance you need to own your future success. Our offer package will include a competitive salary and other great benefits. For this role, you will be expected to be in Saudi.

Responsibilities may include the following and other duties may be assigned:

• All administrative duties including welcoming and directing visitors, managing agendas, organizing team building events, restaurant bookings for business meetings, travel, hotel, transfers, security arrangements and visa applications.
• Scheduling meetings and Zoom/Teams calls by prioritizing commitments to maximize time and productivity, taking minutes of meetings as required and following up on actions.
• Set up suppliers, open purchase orders for Directors' individual purchases and purchases made by the BS Coordinator, and prepare and submit expense reports on behalf of Directors.
• Act as a point of contact between the team and stakeholders, managing the flow of information and communication within the business.
• Liaise with APS based Business Support Coordinators for administrative processes including signature process.
• Create suppliers, purchase orders for Directors' individual purchases and purchases made by the Business Support Coordinator.
• Invoices for payment of individual purchases and purchases made by the Business Support Coordinator.
• Preparation and submission of expenses for the Director.

Required Knowledge and Experience:

• Fluent written and spoken English.
• University degree (preferably in administration, business management or similar).
• Excellent organizational and time management skills: attention to detail, ability to prioritize tasks effectively.
• Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint).
• Excellent verbal and written communication skills.
• Positive contribution and proactive approach to new and changing situations.
• Strong organizational skills & attention to detail.
• Ability to work as part of a team to achieve business objectives.
• Confident in dealing with senior management and able to communicate in a professional manner.

Preferably minimum 4 years' administrative experience in a dynamic working environment and ability to work independently and to tight deadlines.

Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package.
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here.