Executive Assistant to General Manager

The Executive Assistant to the General Manager provides high-level administrative support to ensure the efficient operation of the GM s office. This role involves managing schedules, coordinating meetings, handling correspondence, and assisting with strategic initiatives. The ideal candidate is highly organized, detail-oriented, and capable of handling confidential information with discretion.Key Responsibilities:1. Administrative Support

• Manage the GM s calendar, appointments, and travel arrangements.
• Prepare and edit reports, presentations, and other documents.
• Handle confidential correspondence and communications on behalf of the GM.

• Schedule and organize internal and external meetings, including agenda preparation.
• Record meeting minutes and track action items.
• Assist in planning company events, conferences, and offsite meetings.

• Act as a primary point of contact between the GM and internal/external stakeholders.
• Screen and prioritize emails, calls, and requests for the GM s attention.
• Coordinate with department heads to ensure smooth information flow.

• Assist in tracking key business projects and deadlines.
• Conduct research and provide insights to support decision-making.
• Maintain documentation and records related to company policies and initiatives.

• Oversee office operations and ensure administrative processes run smoothly.
• Handle expense reports, reimbursements, and budget tracking for the GM s office.
• Assist in preparing reports and analyzing data as required.

• Education: Bachelor s degree in Business Administration, Management, or a related field.
• Experience: 2-5 years of experience as an Executive Assistant, preferably supporting senior leadership.
• Technical Skills:
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with project management and scheduling tools.
• Soft Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • High level of professionalism, discretion, and confidentiality.

• Experience working in a corporate or multinational environment.
• Knowledge of business operations and executive-level decision-making processes.

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