Executive Assistant to Chairman

ARK HR Management Consultancy; Saudi Arabia; On-site; SAR 120,000 - 180,000; Full time

Job summary

A prestigious educational institution in the Eastern Province of Saudi Arabia is looking for an experienced Executive Assistant to support the Chairman and Senior Management. This role requires exceptional organizational skills, proficiency in MS Office, and the ability to manage executive operations effectively. If you're proactive and ready to make an impact, apply today!

Qualifications

• Proficient in MS Office Suite and office technology.
• Excellent communication skills in English and Arabic.
• Strong organizational and time management skills.

Responsibilities

• Manage calendars, travel, and executives' communication.
• Oversee office management and prepare communication materials.
• Coordinate events and handle confidential matters.

Skills

Time Management

Organization

Verbal and Written Communication

Discretion and Confidentiality

Tools

MS Office Suite

Office Technology

Job description

About the job Executive Assistant to Chairman

We are recruiting on behalf of a prestigious educational institution in the Eastern Province of Saudi Arabia, seeking an experienced and highly organized Executive Assistant to support the Chairman and Senior Management team. This role is crucial in ensuring seamless executive operations and contributing to the institutions mission of academic excellence

The Executive Assistant will perform a wide range of administrative duties to support the Chairman, including calendar management, travel arrangements, expense reports, and information flow. Success in this role requires outstanding time management skills, meticulous organization, and the ability to work autonomously. The selected candidate will be integral to enhancing the effectiveness of executive operations through prompt, personalized support.

KEY RESPONSIBILITIES:

• Serve as the main point of contact among executives, employees, and external stakeholders.


• Ensure efficient and accurate information flow within the organization.


• Schedule and manage executives' calendars and meetings.


• Arrange travel and accommodations.


• Oversee office management tasks, including inventory and office supplies.


• Prepare and format communication materials such as memos, emails, reports, and presentations.


• Take minutes during meetings and manage the Chairman's filing system.


• Conduct research related to gastronomy.


• Coordinate events and handle VIP gifts.

QUALIFICATIONS & REQUIREMENTS:

• Proficiency in MS Office Suite.

• Strong organizational and time management skills.


• Familiarity with office technology and applications (e.g., e-calendars, copy machines).


• Excellent verbal and written communication skills in both English and Arabic.


• High degree of discretion and confidentiality.

If you have a proactive approach, enjoy providing executive support, and are looking to make an impact within a growing organization, we encourage you to apply for this rewarding role.