Executive Assistant to Chairman

ARK People Solutions; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A prestigious educational institution in the Eastern Province of Saudi Arabia seeks an experienced Executive Assistant to support the Chairman and Senior Management team. This role involves managing executive calendars, travel arrangements, and ensuring efficient communication flow. The successful candidate will display strong organizational skills and serve as a key contact point for executive operations.

Qualifications

• Proficient in MS Office Suite.
• Excellent verbal and written skills in English and Arabic.
• Strong organizational and time management skills.

Responsibilities

• Manage executives' calendars and meetings.
• Arrange travel and accommodations for the Chairman.
• Serve as the main point of contact among executives and stakeholders.

Skills

Time Management

Organizational Skills

Communication

Tools

MS Office Suite

Job description

We are recruiting on behalf of a prestigious educational institution in the Eastern Province of Saudi Arabia, seeking an experienced and highly organized Executive Assistant to support the Chairman and Senior Management team. This role is crucial in ensuring seamless executive operations and contributing to the institutions mission of academic excellence

The Executive Assistant will perform a wide range of administrative duties to support the Chairman, including calendar management, travel arrangements, expense reports, and information flow. Success in this role requires outstanding time management skills, meticulous organization, and the ability to work autonomously. The selected candidate will be integral to enhancing the effectiveness of executive operations through prompt, personalized support.

KEY RESPONSIBILITIES:

• Serve as the main point of contact among executives, employees, and external stakeholders.
• Ensure efficient and accurate information flow within the organization.
• Schedule and manage executives' calendars and meetings.
• Arrange travel and accommodations.
• Oversee office management tasks, including inventory and office supplies.
• Prepare and format communication materials such as memos, emails, reports, and presentations.
• Take minutes during meetings and manage the Chairman's filing system.
• Conduct research related to gastronomy.
• Coordinate events and handle VIP gifts.
  
  
  

QUALIFICATIONS & REQUIREMENTS:

• Proficiency in MS Office Suite.
• Strong organizational and time management skills.
• Familiarity with office technology and applications (e.g., e-calendars, copy machines).
• Excellent verbal and written communication skills in both English and Arabic.
• High degree of discretion and confidentiality.
  
  
  

If you have a proactive approach, enjoy providing executive support, and are looking to make an impact within a growing organization, we encourage you to apply for this rewarding role.