Executive Assistant - CDU628

Qiddiya | القدية; Riyadh; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to support their Executive Director. This role is pivotal in managing schedules, preparing reports, and facilitating communication within the organization. The ideal candidate will possess strong verbal and written communication skills, along with proficiency in Microsoft Office Suite. With responsibilities ranging from coordinating meetings to maintaining confidentiality, this position offers an exciting opportunity to contribute to a dynamic team. If you thrive in a fast-paced environment and are looking to make a significant impact, this role is perfect for you.

Qualifications

• 3-5 years of experience in a secretarial or administrative role.
• Ability to work independently and collaboratively across teams.

Responsibilities

• Manage the executive's calendar and schedule meetings.
• Prepare and edit reports, presentations, and other documents.
• Handle confidential information with integrity.

Skills

Verbal Communication

Written Communication

Organizational Skills

Time Management

Microsoft Office Suite

Education

Associate or Bachelor's Degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Purpose

The Sales & Leasing Performance Unit (PU) within Qiddiya is responsible for developing best practice sales and leasing standards and expertise within the organization. Strategic objectives include ensuring the development of sales and leasing best practices to support the Sales & Leasing Operations team within the organization, ensuring consistency across projects, supporting the ongoing training & development of sales and leasing team members, and providing guidance and support as it relates to implementation of procedures and tools.

The Sales & Leasing PU develops and manages policies and procedures, standardized documents and templates, sales and leasing tools, and sales and leasing operations. The unit will also develop and manage an online training academy that will have sales and leasing curriculum as its core function. The unit will further develop and manage the sales and leasing customer journey to support the requirements for sales and leasing of each of the asset class development Business Units, including CRM, digital tool requirements and experience center requirements and ongoing management of the Sales and Leasing operations. The Sales & Leasing PU team will also provide current market intelligence and benchmarking as required to support the sales and leasing team.

The Executive Assistant provides high-level administrative support to the Executive Director by handling information requests, preparing reports, scheduling meetings, coordinating communications, and performing clerical functions. The role requires discretion, strong organizational skills, and the ability to handle confidential information with professionalism and efficiency.

Role Description

Core Accountabilities

Responsibilities include, but are not limited to:.

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements
• Screen and direct phone calls, emails, and other correspondence; respond or delegate when appropriate
• Prepare and edit reports, presentations, and other documents as needed
• Coordinate and organize internal and external meetings, including logistics, agendas, minutes, and follow-ups
• Maintain filing systems, both electronic and physical, ensuring information is easily accessible and up to date
• Handle confidential information with integrity and maintain strict confidentiality at all times
• Liaise with internal departments and external stakeholders on behalf of the executive
• Assist with personal administrative tasks as required
• Monitor and manage office supplies and executive-related budgets
• Perform other administrative duties as assigned
  
  
  

Requirements

Knowledge, Qualifications & Skills required

Essential (must have to perform the role)

• Associate or bachelor's degree in business administration or related field preferred
• 3-5 years of experience in a secretarial or administrative role, preferably in a multi-unit or cross-functional environment
• Strong verbal and written communication skills
• Excellent organizational, multitasking, and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools
• High level of discretion and professionalism
• Ability to work both independently and collaboratively across teams
  
  

Desirable (advantageous)

• Arabic & English speaker - Written & Spoken