Executive Assistant

Thaka International -; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A tech-driven company in Riyadh is looking for an experienced executive secretary to manage executive schedules, coordinate meetings, and ensure effective communication across departments. Candidates should have a degree in business administration, proven organizational skills, and proficiency in MS Office. Bonus points for experience in software development. Join us to support our strategic objectives and enhance operational efficiency.

Qualifications

• Proven experience as executive secretary or similar administrative role.
• In-depth knowledge of office management and accounting procedures.
• Familiarity with basic research methods and reporting techniques.

Responsibilities

• Attend meetings and keep detailed minutes.
• Act as a link connecting various departments and clients.
• Make travel arrangements for executives.
• Handle confidential documents ensuring their security.

Skills

Excellent organizational skills

Outstanding communication abilities

Time-management skills

Integrity and confidentiality

Education

Degree in business administration or related field

Tools

MS Office

ERP software

Job description

Job Description

About us:

Thaka for IT, located in Saudi Arabia, Riyadh city. We specialise in developing innovative AI-based software solutions that empower our clients to achieve their strategic goals and gain a competitive edge.

Job Description

• Attend meetings and keep minutes
• Acts as a link connecting departments, clients and employees.
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Organise, schedule & participate in meetings and appointments & take detailed minutes, take notes and keep track of action items to ensure follow-up and completion.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Make travel arrangements for executives
• Assist with onboarding new team members.
• Handle confidential documents ensuring they remain secure
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Able to travel for business trips.

Job Requirements

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• Positive attitude, team player mentality, and a willingness to help others.

Bonus Points:

● Experience in the software development industry.
● Knowledge of software development terminology.