Executive - Assistant

Redington; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support the President with a variety of administrative tasks. This role involves calendar management, organizing meetings, and liaising with clients and suppliers. The ideal candidate will have a Bachelor’s Degree and 3-5 years of experience in executive assistance, showcasing excellent communication skills in both English and Arabic. Join a dynamic team where your organizational skills will make a significant impact on the daily operations of the executive office and contribute to the overall success of the organization.

Qualifications

• 3-5 years of experience as a secretary or in Executive Assistance.
• Strong communication skills in English and Arabic are preferred.

Responsibilities

• Manage calendar, meetings, and travel planning for the President.
• Handle incoming emails and phone calls, often on behalf of the manager.
• Conduct research and produce documents and presentations.

Skills

Excellent written and verbal communication skills

Attention to detail

Multitasking

Basic understanding of Microsoft Office

Interpersonal skills

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

Job Description

Job Purpose: An Executive Assistant supports the President by handling tasks such as scheduling, reviewing, prioritizing and responding to emails, answering and returning phone calls, organizing documents, maintaining records, taking notes at meetings, conducting research, and any other administrative tasks that help the President execute daily tasks.

Job Responsibilities:

1. Calendar management, meeting and travel planning (including proactive calendar and meeting management).
2. Screening phone calls, inquiries, and requests, and handling them when appropriate.
3. Meeting and greeting visitors at all levels of seniority.
4. Dealing with incoming email, often corresponding on behalf of the manager.
5. Taking dictation and minutes of meetings.
6. Carrying out background research and presenting findings.
7. Producing documents, briefing papers, reports, and presentations.
8. Organizing and attending meetings and ensuring the manager is well prepared for meetings.
9. Liaising with clients, suppliers, and other staff.
10. Carrying out specific projects and research.
11. Claims Management – Initiating and following formal requests.

Job Requirements:

1. Bachelor’s Degree
2. 3-5 Years of experience as a secretary or in Executive Assistance

Skills:

1. Excellent written and verbal communication skills
2. Ability to pay attention to detail
3. Ability to multitask
4. Basic understanding of frequently used computer software and programs, such as Microsoft Office
5. Interpersonal skills

Preference:

1. Excellent written and spoken English and Arabic language skills
2. Preferably Saudi National
3. Good in Excel & PowerPoint presentations