Executive Assistant

Qiddiya Investment Company; Riyadh; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading company seeks an Executive Support professional to provide administrative support to the Development Leadership Team. The role involves managing schedules, coordinating meetings, and fostering stakeholder engagement. Ideal candidates will have a Bachelor's degree and at least 3 years of executive support experience.

Qualifications

• Minimum of 3 years in executive support.
• Experience in development or organizational growth-focused unit.

Responsibilities

• Provide administrative support to Development leadership team.
• Manage the Head of CDU's calendar and coordinate meetings.
• Foster positive relationships with internal and external stakeholders.

Skills

Organizational Skills

Communication Skills

Education

Bachelor's degree in Arts, Business Administration, Governance

Tools

Microsoft Office Suite

Job description

This role is a key support person for the CDU, responsible for providing administrative support to all CDU teams and where required, to the Development Leadership. The role involves handling a wide range of tasks to help the CDU and Development Leadership stay organized, make informed decisions, and maintain focus on strategic objectives.

Key Responsibilities:

• Executive Support:
• Provide administrative support to Development leadership team as required (e.g., meeting scheduling & coordination, workshops / offsite coordination, general communications)
• Manage the Head of CDU s calendar, schedule appointments, and coordinate meetings.
• Plan and coordinate domestic and international travel for the Development Leadership Team and the CDU senior leaders, including accommodations, itineraries, and transportation.
• Serve as a contact on behalf of the CDU Leadership, ensuring timely responses and effective information sharing.
• Maintain the confidentiality of sensitive business information and executive communications.
• Project & Administration Support:
• Provide cross-functional administrative support across CDU pillars
• Support all CDU Teams on projects and tasks as required, ensuring they are completed on time and within scope.
• Maintain and organize all relevant documentation and records, ensuring accessibility and compliance with organizational standards.
• Schedule and prepare agendas for CDU meetings, ensuring timely distribution of minutes and follow-up on action items.
• Provide logistical support for events and meetings, completing all necessary arrangements at least 48 hours in advance.
• Identify areas for improvement in administrative processes and implement best practices to enhance team efficiency and effectiveness.
• Stakeholder Engagement:
• Foster positive relationships with internal and external stakeholders, ensuring alignment and collaboration on CDU initiatives.
• Liaise with other teams within Qiddiya and teams to ensure smooth operations and communication flow.
• Support a positive culture of collaboration and support of the Qiddiya vision and values.

Desired Candidate Profile

Education: Bachelor s degree in Arts, Business Administration, Governance, or a related field, or equivalent work experience in a relevant sector.

Experience: Minimum of 3 years in executive support, preferably in a development or organizational growth-focused unit.

Technical Skills:

• Advanced skills in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

Core Competencies:

• Excellent organizational and multitasking abilities.
• Exceptional interpersonal and communication skills.
• Strong written and verbal communication skills.
• High professionalism and discretion in executive support tasks.

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