Executive Assistant

3i Holding Company; Makkah Al Mukarramah; On-site; SAR 150,000 - 200,000; Full time

Job summary

An innovative firm is looking for a highly organized Executive Assistant to support its dynamic executive team. This role is perfect for a proactive individual who excels in a fast-paced environment and is eager to contribute to a mission-driven organization. Responsibilities include managing executive calendars, preparing meeting agendas, and handling correspondence. The ideal candidate will possess exceptional time management and organizational skills, along with strong communication abilities in English. If you're energetic and thrive in a collaborative setting, this opportunity is for you.

Qualifications

• 2-3 years of experience in an Executive Assistant or Administrative role.
• Exceptional time management and organizational skills are essential.

Responsibilities

• Manage executive calendars, appointments, and travel logistics.
• Prepare meeting agendas, take minutes, and follow up on action items.

Skills

Time Management

Organizational Skills

Interpersonal Skills

Communication Skills

Discretion

Proactivity

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Management

Tools

Microsoft Office

Digital Productivity Tools

Job description

Job Summary

Hakina is seeking a highly organized and detail-oriented Executive Assistant to provide vital support to the executive team. This role requires a proactive individual who thrives in a dynamic environment and is passionate about contributing to a mission-driven organization.

Key Responsibilities

1. Manage executive calendars, appointments, and travel logistics
2. Prepare meeting agendas, take minutes, and follow up on action items
3. Handle correspondence, document management, and communication on behalf of executives
4. Organize internal and external meetings and company events
5. Support with presentations, reports, and executive summaries
6. Maintain confidentiality and handle sensitive information professionally
7. Coordinate with other departments and stakeholders for effective workflow

Requirements

1. Bachelor’s degree in Business Administration, Management, or a related field
2. 2–3 years of experience in a similar Executive Assistant or Administrative role
3. Exceptional time management and organizational skills
4. Strong interpersonal and communication skills in both written and spoken English (Arabic is a plus)
5. High level of discretion and professionalism
6. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital productivity tools
7. Ability to prioritize tasks and meet deadlines in a fast-paced environment
8. Energetic, proactive, and team-oriented attitude