Executive Assistant

3i Holding Company; Makkah Al Mukarramah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading firm in Makkah is seeking an Executive Assistant to support its executive team. Responsibilities include managing calendars, preparing meeting agendas, and handling correspondence. Candidates should have a Bachelor's degree and 2–3 years of experience, with strong organizational and communication skills. Proficiency in Microsoft Office is required, and knowledge of Arabic is a plus.

Qualifications

• 2–3 years of experience in a similar Executive Assistant or Administrative role.
• Strong interpersonal and communication skills in both written and spoken English (Arabic is a plus).
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Manage executive calendars, appointments, and travel logistics.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle correspondence, document management, and communication on behalf of executives.

Skills

Time management

Organizational skills

Interpersonal skills

Communication skills

Discretion

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Summary

Hakina is seeking a highly organized and detail-oriented Executive Assistant to provide vital support to the executive team. This role requires a proactive individual who thrives in a dynamic environment and is passionate about contributing to a mission-driven organization.

Key Responsibilities

Manage executive calendars, appointments, and travel logistics

Prepare meeting agendas, take minutes, and follow up on action items

Handle correspondence, document management, and communication on behalf of executives

Organize internal and external meetings and company events

Support with presentations, reports, and executive summaries

Maintain confidentiality and handle sensitive information professionally

Coordinate with other departments and stakeholders for effective workflow

Requirements

Bachelor’s degree in Business Administration, Management, or a related field

2–3 years of experience in a similar Executive Assistant or Administrative role

Exceptional time management and organizational skills

Strong interpersonal and communication skills in both written and spoken English (Arabic is a plus)

High level of discretion and professionalism

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital productivity tools

Ability to prioritize tasks and meet deadlines in a fast-paced environment

Energetic, proactive, and team-oriented attitude