Executive Assistant

Piece Of Fabric Trading; Jeddah; On-site; SAR 50,000 - 75,000; Full time

Job summary

A growing company in Saudi Arabia seeks a proactive Executive Assistant to support the daily activities of its top executive. This role involves managing schedules, facilitating communication, and ensuring smooth operations. The ideal candidate will demonstrate professionalism, discretion, and strong organizational skills while being adaptable and reliable.

Qualifications

• Minimum 2-5 years as an Executive Assistant or similar role.
• Experience with Microsoft Office applications required.
• Proficiency in English is essential; Arabic is a plus.

Responsibilities

• Manage and maintain the Boss's calendar.
• Draft emails, letters, memos, and reports.
• Coordinate travel arrangements and logistics.

Skills

Organization

Communication

Discretion

Problem-Solving

Time Management

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

We are seeking a highly organised, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company s top executive. The ideal candidate will be the boss's right-hand person, handling administrative tasks, managing schedules, facilitating communication, and ensuring seamless day-to-day operations. This position requires a high level of discretion, professionalism, and dedication.

Location: Saudi Arabia

Gender Requirement: Male

Working Hours: 9:00 AM 6:00 PM

Salary: Based on experience

Availability: Immediate preferred

Job Summary:

We are seeking a highly organised, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company s top executive. The ideal candidate will be the boss's right-hand person, handling administrative tasks, managing schedules, facilitating communication, and ensuring seamless day-to-day operations. This position requires a high level of discretion, professionalism, and dedication.

Key Responsibilities: Administrative Support

• Manage and maintain the Boss s calendar, including scheduling meetings, appointments, and travel.

• Prepare meeting agendas, take minutes, and follow up on action items.

• Organize and maintain files, records, and important documents.

• Handle confidential and sensitive information with the utmost discretion.

• Draft emails, letters, memos, and reports in English and/or Arabic (if required).

Communication Management

• Act as the point of contact between the Boss and internal/external stakeholders.

• Screen calls, emails, and messages, responding when appropriate and escalating when necessary.

• Coordinate with departments and ensure the Boss is updated on key internal matters.

Travel & Logistics

• Make travel arrangements, including flights, hotels, transportation, and visa processing if needed.

• Prepare detailed travel itineraries and ensure smooth execution of travel plans.

Office & Personal Tasks

• Assist with both professional and occasional personal tasks as required.

• Ensure the Boss s office is organized, well-maintained, and fully equipped.

• Run errands and manage special requests, maintaining flexibility and a service-oriented approach.

Reporting & Documentation

• Assist in preparing presentations, reports, and data analysis as requested.

• Monitor deadlines and ensure timely submission of reports and documents.

Professional Conduct

• Maintain a polished, professional appearance and demeanor.

• Ensure punctuality, reliability, and confidentiality at all times.

• Adapt to the Boss s working style and preferences to ensure efficiency.

Requirements:

• Experience: Minimum 2 5 years as a Personal Assistant, Executive Assistant, or in a similar role.

• Education: Bachelor s Degree preferred, though not mandatory, if substantial experience exists.

• Language: Proficient in English; knowledge of Arabic is a plus.

• Tech Skills: Strong skills in Microsoft Office (Word, Excel, PowerPoint), email communication, calendar apps, etc.

• Soft Skills: Exceptional organization, communication, discretion, problem-solving, and time management skills.

• Nationality: Open to all nationalities, but must be available to work in Saudi Arabia or be willing to relocate.

Additional Notes:

• The role demands a high level of trust and the ability to work independently.

• Candidates must be able to handle pressure and maintain composure in a fast-paced environment.

• Flexibility in working hours may be required occasionally based on the Boss s schedule.

• A professional and respectful attitude is essential, with a willingness to learn and grow with the role.

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