Executive Assistant

HR Business Partner @ Panda Retail Company – Savola Group | Human Resources

Job Purpose:

The purpose of the Executive Assistant job is to perform a variety of administrative tasks and support Panda company’s senior-level managers/executives, enabling them to focus and reach their strategic goals and objectives.

Key Accountabilities:

1. Acting as the point of contact among Panda executives, Business Support team, and external partners/clients with related matters for the Vice President of Business Support.
2. Maintaining the Vice President of Business Support appointment schedule by planning and scheduling meetings, conferences, teleconferences, etc., and making travel and accommodation arrangements.
3. Manage the suppliers, visitors, and delegations for the Business Support Vice President (Visits, meetings, conferences, etc.).
4. Ensure confidentiality at the workplace.
5. Complete tasks assigned by the Business Support Vice President to the Business Support Heads and their team; following up on actions and results, and organizing and maintaining the Vice President's files, documents, and invoices.
6. Take minutes during meetings.
7. Coordinate and monitor the Business Support Management team vacation and business trips tracker.
8. Track the Vice President’s tasks and his direct reports to ensure jobs and actions are conducted within the timeline.
9. Keep up with all work-related matters of the Business Support Vice President.

Qualifications:

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities and administrative coordination
• Well-organized, detail-oriented, with the ability to multi-task and great follow-up skills
• Strong written and verbal communication skills