Executive Assistant

Saudi Petroleum Services Polytechnic; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support the Corporate Management Office. The ideal candidate will be organized and proactive, managing schedules, communication, and project tasks. This role involves maintaining confidentiality and ensuring efficient office operations in a fast-paced environment.

Qualifications

• Proven experience as an executive assistant or in a similar role.
• Ability to manage multiple tasks under pressure.
• Strong verbal and written communication skills.

Responsibilities

• Manage executives' schedules and handle travel arrangements.
• Coordinate meetings and prepare agendas.
• Act as liaison between executives and stakeholders.

Skills

Communication

Organizational skills

Time-management

Problem-solving

Attention to detail

Interpersonal skills

Tools

Microsoft Office Suite

Job description

The Executive Assistant plays a pivotal role in ensuring the smooth operation of the Corporate Management Office. This position requires a highly organized and proactive individual who can manage multiple tasks efficiently while providing high-level administrative support to executives. The ideal candidate will be adept at anticipating the needs of the executives, facilitating communication, and managing schedules to enhance productivity.

Responsibilities:

1. Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
2. Prepare and edit correspondence, reports, and presentations to ensure clarity and professionalism.
3. Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
4. Organize and coordinate meetings, including preparing agendas and taking minutes.
5. Conduct research and compile data for reports and presentations, providing valuable insights to executives.
6. Handle confidential information with discretion and maintain the integrity of sensitive data.
7. Assist in project management tasks, ensuring deadlines are met and objectives are achieved.
8. Implement and maintain office systems and procedures to enhance efficiency.
9. Participate in special projects and initiatives as assigned by executives.

Preferred Candidate:

1. Proven experience as an executive assistant or in a similar administrative role.
2. Exceptional organizational and time-management skills.
3. Strong verbal and written communication abilities.
4. Ability to work independently and prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite and other relevant software.
6. Detail-oriented with a focus on accuracy and quality.
7. Ability to handle multiple tasks and work under pressure.
8. Strong interpersonal skills and the ability to build relationships.
9. Proactive problem-solving skills and adaptability to change.
10. Understanding of corporate governance and office management principles.

Skills

• Excellent communication skills, both verbal and written.
• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong organizational skills with attention to detail.
• Experience with project management tools and techniques.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills and ability to work collaboratively.
• Proficient in data analysis and report generation.