Executive Assistant

Islamic Development Bank; Jeddah; On-site; SAR 20,000 - 40,000; Full time

Job summary

An established industry player is seeking a skilled secretary to provide comprehensive support to the Director of the Business Development Department. This role involves managing daily agendas, facilitating communication between HQ and regional hubs, and performing a variety of administrative tasks. The ideal candidate will be detail-oriented, organized, and capable of handling multiple priorities in a fast-paced environment. If you possess strong problem-solving skills and the ability to maintain confidentiality, this opportunity offers a chance to contribute significantly to departmental operations and support key decision-makers effectively.

Qualifications

• Relevant secretarial or administrative experience is essential.
• Bachelor's Degree preferred for this administrative role.

Responsibilities

• Provide administrative support and manage inquiries for the Director.
• Coordinate meetings, prepare minutes, and ensure follow-up on actions.

Skills

Organizational Skills

Attention to Detail

Proactive Problem-Solving

Discretion and Confidentiality

Communication Skills

Education

High School Diploma

Bachelor's Degree in Business Administration

Job description

To provide proficient secretarial support to the Director of the Business Development Department and the BDD Managers, ensuring efficient organization of daily agendas, coordinated workflow, and prompt handling of allocated tasks.

The role involves performing a wide range of administrative activities to facilitate departmental operations, including drafting, updating, and maintaining records, reports, presentations, minutes, and memos as requested by the Department Head and Managers.

The secretary will coordinate between HQ and Regional Hubs staff to ensure timely and efficient policy administration tasks.

The ideal candidate should be highly organized, detail-oriented, capable of managing multiple priorities in a fast-paced environment, and exhibit discretion and confidentiality. Proactive problem-solving and decision-making skills are essential.

Key Responsibilities

1. Administrative Support: Manage inquiries, respond or redirect calls and emails, monitor matters requiring Director or Manager review, prepare routine correspondence, and perform clerical tasks.
2. Meeting Management: Distribute notices and agendas, coordinate appointments and meetings, take comprehensive notes, prepare and distribute minutes, and ensure follow-up on action items.
3. Secretarial Services: Provide typing, filing, organization, travel arrangements, and logistical support; maintain filing systems; handle confidential information.
4. Briefings and Follow-Up: Brief managers on urgent matters, track implementation of decisions, and maintain records of meetings and actions.
5. Reporting: Prepare updates and progress reports on departmental activities.

Job Requirements

• Field of Study: Business Administration or relevant discipline
• Academic Qualifications: High School Diploma; Bachelor's Degree preferred
• Experience: Relevant secretarial or administrative experience