Executive Assistant

Panda Retail Company – Savola Group; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

Panda Retail Company is seeking an Executive Assistant to support senior-level managers. The role involves a wide array of administrative tasks, including managing schedules, handling communication, and ensuring confidentiality. The ideal candidate will have relevant experience and strong time management skills.

Qualifications

• 2 to 4 years of experience as an Executive Assistant or Personal Assistant.
• Extensive experience in a similar role.
• Ability to maintain confidentiality.

Responsibilities

• Acting as point of contact among executives, teams, and clients.
• Managing executive appointments and travel arrangements.
• Tracking tasks and project actions.

Skills

Time Management

Minutes taking skills

Working under pressure

Ability to multitask

Trustworthy and confidentiality

Problem-Solving

Attention to detail

Strong written communication skills

Strong verbal communication skills

Education

Associate degree in BA or related field

Tools

Microsoft Suite

Job description

Job Description

Job Purpose

The purpose of the Executive Assistant job is to perform a variety of administrative tasks and support Panda company’s senior-level managers/ executives, enabling them to focus and reach their strategic goals and objectives.

Functional Accountabilities

• Acting as the point of contact among Panda executives, teams, and external partners/ clients with related matters for the executive.
• Completes tasks assigned by the executive to the functional Directors and Heads and their teams; following up on actions and results and organizing and maintaining the executive files, documents, invoices, etc..
• Maintaining the executive appointment schedule by planning and scheduling meetings, conferences, teleconferences Etc, and making travel and accommodation arrangements for the executive.
• Mange the visitors and or delegations for the executive (Visits, meetings, conferences.)
• Ensure confidentiality at the workplace.
• Take minutes during meetings.
• Coordinate and monitor the Function Management team vacation and business trips tracker.
• Tracking the executive tasks and his direct reports to ensure jobs and actions are conducted within the timeline.
• Keeping up with the executive’s all work-related matters.
• Follow up on project actions from teamwork (Daily)

Skills

Education:

An associate degree in BA, or other related field or equivalent combination of education and experience as an Executive Assistant, Personal Assistant, or similar role.

Experience:

2 to 4 years of experience as an executive assistant or Personal Assistant to senior/ executive-level managers.

Skills & Competencies:

• Extensive experience in a similar role
• Time Management
• Minutes taking skills
• Working under pressure
• Ability to multitask
• Trustworthy and confidentiality
• Problem-Solving
• Proficient Microsoft Suite skills
• Attention to detail
• Strong written and verbal communication skills.