Executive Assistant

Hapag-Lloyd AG; Jeddah; On-site; SAR 80,000 - 120,000; Full time

Job summary

As an Executive Assistant at Hapag-Lloyd AG in Jeddah, you will support the Managing Director through vital administrative tasks such as managing schedules, coordinating communications, and ensuring effective office operations. The ideal candidate is organized, detail-oriented, and possesses strong communication skills to thrive in a dynamic environment.

Qualifications

• Minimum 5 years’ experience as Executive Assistant or similar role.
• Fluency in English, both spoken and written.
• Advanced skills in PowerPoint and Excel.

Responsibilities

• Manage the MD’s calendar and coordinate meetings.
• Serve as the first point of contact for stakeholders.
• Prepare reports and travel logistics.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Problem-Solving

Attention to Detail

Education

Bachelor’s degree

Tools

PowerPoint

Excel

Job description

Executive Assistant

Full Time

• Jeddah, Saudi Arabia
• With Professional Experience
• 5 / 19 / 25

1973356

About Hapag-Lloyd

With a fleet of 287 modern container ships and a vessel capacity of 2.2 million TEU, as well as a container capacity of 3.2 million TEU including one of the world’s largest reefer container fleets, Hapag-Lloyd is a leading liner shipping company. The company employs around 13,500 staff across 400 offices in 139 countries. It has a container capacity of 11.9 million TEU and operates 114 liner services connecting over 600 ports worldwide. In addition, Hapag-Lloyd has stakes in 20 terminals across Europe, Latin America, the US, India, and North Africa, with approximately 2,600 employees in this segment.

Reporting Lines

Reports to the Managing Director and administratively to the Business Administration Manager.

Overall Job Purpose

The Executive Assistant to the Managing Director of Saudi Arabia is an experienced, organized, detail-oriented self-starter with a positive attitude. You will support the MD in managing daily workflows, ensuring effective and efficient office operations. The ideal candidate is enthusiastic, flexible, well-organized, and a team player with strong communication skills, capable of thriving in a fast-paced environment and managing changing priorities gracefully.

Responsibilities

1. Executive Support
   • Serve as a trusted partner, maintaining confidentiality and professionalism.
   • Manage the MD’s calendar, coordinating meetings and appointments.
   • Act as the first point of contact for internal and external stakeholders, screening calls and emails, drafting responses, and ensuring timely communication.
   • Prepare reports, presentations, and briefing materials for meetings and trips.
   • Arrange travel logistics, including flights, visas, hotels, transport, and expenses.
   • Organize meetings, including venue arrangements, equipment, and agendas.
   • Provide secretarial support during meetings, including distributing agendas and following up on action points.
   • Coordinate initiatives and communication with stakeholders.
   • Support the MD in external commitments.
2. Administration
   • Handle office administration tasks.
   • Arrange travel and accommodations.
   • Manage deliveries and greet visitors/guests.

Qualifications

• Bachelor’s degree.
• Minimum 5 years’ experience as an Executive Assistant, PA, or similar role; or 3+ years in a commercial shipping or logistics role seeking next-level exposure.
• Fluency in English (spoken and written).
• Advanced skills in PowerPoint and Excel.

Soft Skills

• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Interpersonal skills and ability to build relationships.
• Proactive problem-solving abilities.
• Attention to detail and accuracy.
• Discretion and confidentiality.
• Adaptability and flexibility in changing environments.

Disclaimer - Recruitment Fraud Alert 2025

Beware of fraudulent recruitment activities. Hapag-Lloyd does not charge fees for recruitment; all official communications will come through our verified channels. Do not respond to suspicious solicitations.

Contact

Daifallah Al Ahmari, HR Sr. Manager

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