Executive Administrative Assistant

Rua Al Madinah Holding | رؤى المدينة القابضة; Ar Rass; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading company in administrative services is seeking an Administrative Assistant to support the Department Head. The role involves managing calendars, coordinating travel, monitoring budgets, and maintaining efficient communication within the department. Candidates should have a Bachelor's degree in a related field, strong presentation skills, and fluency in English.

Qualifications

• Bachelor's degree in Business Administration, Management Information Systems, or equivalent.
• Fluent in English language.
• Basic knowledge of business planning.

Responsibilities

• Manage Department Head's calendar and coordinate travel logistics.
• Assist in budget planning and monitor administrative spending.
• Oversee communication and meeting readiness.

Skills

Administrative Support

Budget Monitoring

Communication

Presentation Skills

Organizational Skills

Education

Bachelor's Degree in Business Administration

Management Information Systems

Job description

Job Purpose:

To provide comprehensive and efficient administrative support to the Department Head, contributing to the smooth operation of the concerned department and enhancing the Department Head’s effectiveness.

Job Responsibilities:

• Serve as the focal point for departmental requests with support services (e.g., IT, admin, facilities).
• Assist in budget planning, monitoring, and ensuring alignment with financial guidelines.
• Represent the department in coordinating needs with Talent Acquisition, Procurement, and Support Services.
• Lead coordination of training needs requests by submitting and following up with the HC department.
• Manage the Department Head’s calendar and coordinate all travel logistics, including scheduling meetings, booking flights and accommodations, and ensuring timely preparation of agendas and briefing materials.
• Oversee communication and meeting readiness by handling emails and calls, prioritizing messages, drafting official correspondence, and preparing meeting rooms and presentation content for the Department Head.
• Maintain organized electronic and physical filing systems, ensuring quick and secure document access.
• Prepare and edit departmental reports, professional presentations, and other official documentation.
• Provide logistical and coordination support for special projects led by the Department Head.
• Manage petty cash and monitor the department’s administrative spending in alignment with budget controls.
• Oversee the planning and execution of departmental events from initiation to completion.
• Track and update departmental dashboards and weekly task follow-ups between the Department Head and team.

Job Requirements:

• Bachelor's degree in Business Administration, Management Information Systems, or equivalent.
• Basic knowledge of business planning and work dashboards.
• Well-presented with strong presentation skills.
• Fluent in English language.