Events Coordinator

Hilton Worldwide, Inc.; Medina; On-site; SAR 120,000 - 150,000; Full time

Job summary

Join a leading global hospitality company as a Groups and Events Coordinator, where you will play a vital role in ensuring exceptional experiences for guests. Your responsibilities will include managing events from inception to completion, negotiating budgets, and collaborating with various departments to meet client needs. This position offers a dynamic work environment where your organizational skills and proactive approach will shine. If you are passionate about hospitality and eager to contribute to memorable events, this role is perfect for you. Experience the warmth of hospitality and be part of a team that values exceptional service and teamwork.

Qualifications

• Graduate or MBA in Management, Hospitality or Marketing required.
• Previous experience in sales for groups and events, preferably in Hospitality.

Responsibilities

• Manage groups and events from initial contact to contract preparation.
• Negotiate budgets and ensure client requests are handled efficiently.
• Interact with various hotel departments to ensure event success.

Skills

Sales and Events Management

Problem-Solving Skills

Organizational Skills

Computer Skills (Excel, PowerPoint, Word)

Multi-tasking Ability

Education

Graduate or MBA in Management

Hospitality and Marketing

Tools

Excel

PowerPoint

Word

Job description

Job Description - Events Coordinator (Saudi Only) (HOT0BHL8)

Job Number:

HOT0BHL8

Work Locations

DoubleTree by Hilton Madinah Gate Madinah Station, Madinah Railway station is located at Al Hadra District Madinah

A Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals.

What will I be doing?

As a Groups and Events Coordinator, you will work following the events that occur in the Hotel from initial contact with the head of the event to prepare contracts for groups and events, until the end of the event and therefore must perform the following tasks with the higher standards:

• Receive groups and events and keep up to date the hotel even output
• Draw up contracts for groups and events
• Insert Rooming List in the system, update payment instructions and enter important information relevant to the group
• Negotiate budgets with customers
• Develop events Work Orders in the system with all relevant information
• Conduct instructional groups with all relevant information to the group (number of able, category, price, form of payment, contact the company, special notes, etc.)
• Perform monthly report groups and update closing information groups
• Interact permanently with the Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen
• Act directly with the guest or client during the stay of groups and events
• Participate in special activities such as secretaries of cocktails, welcome tour groups, etc.
• Ensure that all client requests are answered efficiently and with agility

What are we looking for?

A Groups and Events Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Graduate or MBA in Management, Hospitality and Marketing
• Previous sales groups and events, preferably in Hospitality
• Ability to analyze and manage multiple tasks
• Ability to solve problems quickly and efficiently
• Sense of organization and planning
• Good computer skills including Excel, PowerPoint and Word
• Proactive approach to meet deadlines and objectives

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!