ADMIN ASSISTANT / PRO (SAUDIZATION)

Fluid Codes; Saudi Arabia; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading company in the engineering simulation sector is looking for a proactive Administrative Assistant / PRO to support HR, Finance, and Management teams. The role involves handling government relations and administrative tasks efficiently, requiring 12 years of relevant experience and fluency in Arabic and English.

Qualifications

• 12 years of experience in administration and PRO roles, preferably within KSA.
• Strong knowledge and experience with KSA government portals.

Responsibilities

• Handle all activities related to government relations.
• Maintain and update employee records, documents, and contracts.
• Assist HR for letters for employees.

Skills

Fluent in Arabic

Fluent in English

Organizational skills

Time management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Business Suite

Job description

About the company:

Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa.

Ansys is the global leader in engineering simulation, helping the world's most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination.

About the Role:

We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.

The ideal candidate will have 12 years of relevant experience in administration and public relations, particularly within Saudi Arabia, and a proven ability to handle government-facing interactions professionally and effectively.

Key Responsibilities:

PRO tasks:

• Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
• Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
• Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
• Maintain confidentiality and accuracy in all administrative and PRO tasks
• Handle inquiries and communications from government agencies and ensure timely resolution.
• Submit and follow up on government tendersthrough portals such as Etimad.

Administrative tasks:

• Maintain and update employee records, documents, and contracts.
• Coordinate with HR for onboarding, offboarding, and document submissions.
• Assist HR for letters for employees (salary, employment, NOC, etc.).
• Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
• Support day-to-day office administration, supplies, and logistics.
• Assist in administrative tasks across HR, Finance, and Management departments.

Key Requirements:

• 12 years of experience in administration and PRO roles, preferably within KSA
• Fluent in Arabic and English both written and verbal
• Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.)
• Ability to handle government correspondence and formal documentation
• Strong organizational and time management abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite
• Ability to work independently and manage multiple tasks efficiently
• Understanding of Saudi labor laws and administrative procedures
• Bachelor's degree or diploma in Business Administration, HR, or a related field (preferred)