Administrative Assistant

Batterjee Medical College; Saudi Arabia; On-site; SAR 40,000 - 60,000; Full time

Job summary

A leading education institution in Saudi Arabia is seeking an Administrative Assistant to support the CFO. The role involves managing schedules, preparing financial documents, and liaising with internal and external stakeholders. Candidates should possess a degree in Business Administration or related fields, with fluency in Arabic and English. This position offers an opportunity to work in a dynamic environment focused on education and training.

Qualifications

• 1-3 years of administrative or executive assistant experience, preferably in finance or academic settings.
• Strong attention to detail and accuracy in documentation.
• Ability to handle sensitive information with integrity.

Responsibilities

• Manage and maintain the CFO's schedule, including meetings and travel arrangements.
• Assist in the preparation of financial reports and audits.
• Handle incoming and outgoing communication with professionalism.

Skills

Organizational skills

Time management

Multitasking

Fluency in Arabic

Fluency in English

Education

Diploma or Bachelor's degree in Business Administration

Degree in Finance or Accounting

Tools

MS Office Suite

ERP systems (e.g., Oracle, SAP)

Job description

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

1. Manage and maintain the CFO's schedule, including meetings, appointments, and travel arrangements.
2. Prepare correspondence, memos, reports, and presentations as requested by the CFO.
3. Assist in the preparation and follow-up of financial reports, audits, and budget planning documents.
4. Coordinate internal and external meetings, take meeting minutes, and ensure timely follow-up on action items.
5. Handle incoming and outgoing communication (emails, calls, letters) with professionalism and confidentiality.
6. Organize and maintain paper and electronic files related to finance, compliance, and budget planning.
7. Track key project deadlines, contracts, and financial submissions to ensure compliance with college and regulatory requirements.
8. Liaise with internal departments (HR, Procurement, Academic Affairs) and external stakeholders (vendors, banks, auditors).
9. Support the CFO in preparing presentations for the Board of Trustees, Ministry of Education, and other governing bodies.
10. Handle confidential information with discretion and ensure secure data management practices.

Requirements

• Diploma or Bachelor's degree in Business Administration, Finance, Accounting, or related field.
• 1-3 years of administrative or executive assistant experience, preferably in finance or academic settings.
• Fluency in Arabic and English (written and spoken).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of ERP systems (e.g., Oracle, SAP) is a plus.
• Strong organizational, time management, and multitasking skills.
• High attention to detail and accuracy in documentation.
• Ability to work independently and handle sensitive information with integrity.

Company Industry

• Education
• Training
• Teaching

Department / Functional Area

• Administration

Keywords

• Administrative Assistant

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bona fides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advise against sharing personal or bank-related information. We also recommend visiting Security Advice for more information. If you suspect any fraud or malpractice, email us at [e-mail].