Receptionist- KSA

Kearney; Riyadh; On-site; SAR 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Receptionist to manage front desk operations and provide administrative support. This role involves coordinating meeting room bookings, greeting visitors, and ensuring a professional reception area. The ideal candidate will possess strong interpersonal skills, proficiency in Microsoft Office, and a friendly demeanor. Join a dynamic team where your contributions will enhance office efficiency and create a welcoming environment for clients and colleagues alike. If you thrive in a fast-paced setting and enjoy interacting with people, this position is perfect for you.

Qualifications

• 2-3 years of reception or customer service experience required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage reception area and coordinate meeting room bookings.
• Greet visitors and handle incoming emails professionally.
• Oversee mail and courier services efficiently.

Skills

Interpersonal Skills

Telephone Etiquette

Follow-up Skills

Flexibility

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Job Description

Position Title : Receptionist

Reports to: Office Coordinator (Administrative and Functional)

Purpose of Position

Provide general reception operations and administrative services for all colleagues. Back up Office Assistant regarding office maintenance, printing/binding, and ordering office supplies when required.

Primary Functions and Responsibilities :

1. Open the reception area and meeting rooms daily, ensuring a neat and professional presentation.
2. Coordinate all aspects of meeting room bookings, resolve scheduling issues, ensure setup, and liaise with the Office Assistant for refreshments.
3. Order catering for meetings, research, and negotiate rates with new suppliers.
4. Manage incoming emails, with particular attention to incoming RFPs.
5. Greet and announce visitors promptly and professionally, whether on phone or in person.
6. Visit client sites, and handle receiving/delivering documents.
7. Order business cards.
8. Coordinate taxi requests.
9. Oversee incoming and outgoing mail and couriers; check courier invoices against airway bills and notify payroll of deductions for personal deliveries.
10. Update client registration sites as requested.
11. Manage parking space allocation and liaise with security for card activation/deactivation.
12. Ensure departing employees return all necessary items to Reception by coordinating with the Office Coordinator.
13. Close the reception area daily, ensuring the office is safe and secure.
14. Update the Reception handbook as needed.
15. Understand and follow emergency procedures.
16. Support ad hoc requests from other departments/teams as part of the Office Services Administration Team.

Additional Functions and Responsibilities :

1. Provide support and cover for other Office Services colleagues in their absence.
2. Assist with production support such as printing and binding as required.

Communication Skills

• Strong interpersonal skills; friendly and professional, able to interact effectively at all levels.
• Excellent telephone etiquette and ability to handle challenging callers gracefully.
• Excellent follow-up skills; take accurate messages and deliver promptly.
• Take ownership of caller requests; actively seek appropriate persons to refer callers.
• Flexible and a team player.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Education

High school diploma minimum.

Previous Experience

2-3 years of reception or customer service experience required.

Other Requirements

• Excellent English skills; Arabic is preferable.
• Flexibility with working hours; ability to adjust schedule and work overtime when necessary.
• Smart, professional appearance at all times.

Qualifications

Language Requirements: Arabic / English.