IDB3475 - Administrative Coordinator

Islamic Development Bank (IsDB); Jeddah; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Coordinator to support the VP/DG/Director's Office. This role involves streamlining workflows, organizing meetings, and providing administrative support. The ideal candidate will possess a Bachelor's degree in Business Administration and have experience in a multi-lateral development sector. Strong skills in MS Office, report writing, and organizational abilities are essential. Join a dynamic team where your contributions will help shape the strategic direction of the organization and ensure efficient operations.

Qualifications

• Bachelor's degree in Business Administration or related field.
• At least 2 years of relevant experience in a multi-lateral development sector.

Responsibilities

• Coordinate activities and streamline workflow for the VP/DG/Director.
• Organize meetings/events and manage logistics.
• Draft correspondence and reports for management review.

Skills

MS Office Proficiency

SAP ERP Knowledge

Report Writing Skills

Organizational Skills

Time Management

Multitasking

Diplomacy

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

SAP ERP

Job description

Job Purpose

• To act as a Coordinator in the VP/DG/Director's Office for coordinating activities and streamlining workflow.
• To serve as the Secretariat for the Complex/Department, coordinating meetings, recording minutes, and handling specialized Committees' meetings.
• Assist the VP/DG/Director in planning, implementing, and monitoring the annual work plan of the Complex/Department.
• Communicate and liaise with colleagues regarding pending issues and take corrective actions as per policies.
• Draft correspondence and reports for management review.

Key Accountabilities

Operational Planning

• Provide assistance to the VP/DG/Director in annual planning and coordination of activities.
• Coordinate meetings, prepare agendas, and record minutes.
• Draft responses to issues and proposals for consideration.
• Assist in drafting proposals for higher approval.

Coordination & Follow-Up

• Organize meetings/events and manage logistics in collaboration with relevant units.
• Review and process payment/disbursement requests.
• Follow up on reports, queries, and resolve issues with concerned units.

Reporting & Communication

• Cover proceedings of departmental and committee meetings.
• Respond to inquiries, coordinate resolutions, and advise on policies.
• Assist in preparing periodic reports.

Administrative Support

• Maintain an up-to-date calendar for the VP/DG/Director.
• Arrange travel and logistics for missions and events.
• Handle routine correspondence and internal memos independently.

Academic and Professional Qualifications

• Bachelor's degree in Business Administration or related field.
• At least 2 years of relevant experience, preferably in a multi-lateral development sector.
• Experience working with senior executives.

Skills & Knowledge

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of SAP ERP as a user.
• Strong drafting and report writing skills.
• Excellent organizational and time management skills.
• Ability to multitask, demonstrate diplomacy, and maintain confidentiality.
• Ability to work under pressure and willingness to work long hours.

Languages

• English - Mandatory
• Arabic - Preferred
• French - Preferred

Application Process

If you meet the criteria and are enthusiastic about this role, please submit the following documents:

• Resume/CV
• Copy of passport
• Academic certificates