Administration & Secretarial Specialist

Aggreko; Jeddah; On-site; SAR 40,000 - 60,000; Full time

Job summary

A leading company in energy solutions is seeking an Administration & Secretarial Specialist in Jeddah. This role involves managing administrative tasks, supporting staff, and maintaining a professional office environment. The successful candidate will ensure smooth operations and coordinate various office activities while reporting to the General Manager.

Benefits

Competitive compensation package

Industry-leading benefits including medical insurance

Continuous training and career growth opportunities

Safety-focused culture

Qualifications

• Native Arabic speaker with excellent English speaking and writing skills.

Responsibilities

• Manage administrative tasks and support staff.
• Perform reception duties and coordinate facilities maintenance.
• Assist in organizing conferences and manage office supplies.

Skills

Effective communication skills

Proficiency in keyboarding

Computer literacy

Teamwork skills

Job description

We're the global leader in providing energy solutions that help businesses grow and communities thrive.

We work as a team and we’re proud of the difference we make to customers, to local communities, and towards a sustainable future for the world.

We’re looking for Administration & Secretarial Specialist in Saudi Arabia. The main responsibilities include managing administrative tasks, supporting staff, and maintaining organisational processes. This role acts as the first point of contact for clients & visitors and helps facilitate a professional office environment. The successful candidate will report to the General Manager of Saudi Arabia.

Why Aggreko?

• Position based in Jeddah
• Competitive compensation package
• Industry-leading benefits including medical insurance
• Continuous training and career growth opportunities
• Safety-focused culture

What You’ll Do

• Handle daily administrative and office support duties such as office supplies inventory, pantry supplies, printer maintenance, vendor management, etc.
• Manage company property for new joiners and leavers, including laptops, mobile phones, SIM cards, business cards, and access systems.
• Maintain and update monthly mobile communications and medical insurance records.
• Perform reception duties, including handling calls and greeting visitors professionally.
• Coordinate facilities maintenance with building management, vendors, and contractors.
• Maintain company documents and filing systems according to standards.
• Ensure the office area is well-maintained.
• Coordinate transportation for guests and external customers as needed.
• Update the company directory and support event and training logistics.
• Liaise with building maintenance and contractors regarding office issues.
• Assist in organizing conferences, workshops, and team meetings, including travel and visa arrangements and budgeting.
• Welcome visitors and manage office visits.
• Negotiate contracts for site facilitation services, managing costs effectively.
• Set up workstations and manage office supplies for new employees.
• Book and manage meeting rooms, including IT and catering arrangements.
• Prepare documents and presentations for meetings.
• Provide general administrative support such as printing, scanning, and document typing.
• Coordinate office team activities and manage external visitors.
• Perform other ad-hoc duties as assigned.

Skills and Experience

• Effective communication skills
• Proficiency in keyboarding, word processing, and computer literacy
• Ability to work independently and manage workload proactively
• Native Arabic speaker with excellent English speaking and writing skills
• Teamwork skills

Find out more and apply now.

Bring your energy. Grow your career.

Equity, Diversity, and Inclusion at Aggreko

We welcome individuals from diverse backgrounds and cultures, valuing their unique skills and experiences. We encourage authenticity at work to foster the best environment for our people, customers, and communities. As an equal opportunity employer, we consider all applications based on qualifications and experience, regardless of race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.