GRO & Procurement Officer

Artefact; Saudi Arabia; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a GRO & Procurement Officer to manage tendering processes and ensure compliance with procurement regulations. This dynamic role involves coordinating with internal stakeholders and government entities while maintaining strong client relationships. The ideal candidate will possess at least 3 years of experience in bid management, be fluent in both Arabic and English, and have a solid understanding of public sector procurement across the GCC. Join a forward-thinking company where your expertise will contribute to impactful projects and initiatives.

Qualifications

• 3+ years in bid/tender management or procurement in consultancy.
• Bilingual in Arabic and English with strong documentation skills.

Responsibilities

• Manage end-to-end tender processes and ensure compliance.
• Liaise with clients for clarification and submission deadlines.
• Track tender outcomes and coordinate with finance for invoicing.

Skills

Bid/Tender Management

Procurement

Project Management

Documentation Skills

Client Communication

Fluency in Arabic

Fluency in English

Time Management

Education

Bachelor's Degree

Tools

Etimad

SAP Ariba

MS Office

Job description

GRO & Procurement Officer

Procurement, Government Relations and Finance

Job Description:

• The GRO and procurement Officer will manage the tendering lifecycle and oversee coordination between internal stakeholders, government entities, and clients.
• This role requires an individual who can follow well-defined Standard Operating Procedures (SOPs) to support the finance team during the tendering and procurement process.
• Working closely with Partners and Directors, the officer will oversee RFP registration, bid preparation, and client communication, ensuring compliance with tender requirements.
• The GRO & Procurement Officer manages relationships with external government portals and handles administrative responsibilities.
• On-site visits are required for invoicing support. This dynamic role requires fluency in both Arabic and English, strong project management capabilities, and a solid understanding of public sector procurement across the GCC.

Job Responsibilities

• Coordinate and manage end-to-end tender processes in alignment with SOPs and project plans.
• Monitor and respond to new RFPs, ensuring timely notification to the Partner/Director.
• Liaise directly with clients for clarification requests, submission deadlines, tender bond requirements, and other correspondences.
• Understanding of RFP requirements within internal teams.
• Communicate bid-related finance requirements, including bond templates and portal links, to the finance department.
• Manage registrations and profiles on tendering portals including Etimad, SAP and other GCC platforms.
• Support in the preparation and submission of commercial and legal documentation.
• Maintain accurate tender and RFP records, including legal documents, portal access credentials, and past submissions in a knowledge library.
• Track tender outcomes and follow up on post-submission requirements, including debriefs or revisions.
• Coordinate with the finance team for on-site visits to government offices for invoice submission or document collection.
• Ensure compliance with local legal, financial, and ethical standards throughout all procurement activities.
• Represent the company professionally in all client-facing and government-related interactions.

Skills and Qualifications GRO & Procurement Officer:

• Minimum 3 years of experience in bid/tender management or procurement in a professional services or consultancy environment.
• Proficiency in working with regional tendering portals, including:
• Etimad
• Ministry of Finance
• E-Supply Digital
• SAP Ariba
• Abu Dhabi Government
• Other Tendering Portals in GCC e.g. Oman, Muscat
• Bilingual proficiency in Arabic and English (written and verbal).
• Familiarity with public sector procurement practices and regulations across the GCC.
• Strong documentation, tracking, and reporting experience.
• Advanced MS Office skills (Word, Excel, PowerPoint).
• Excellent interpersonal and client-facing communication skills.
• Experience with government relations and on-site documentation or invoicing support is preferred.
• Strong organisational and time-management skills with a proactive approach to problem-solving.