Spare Part Data Package Coordinator (Expediting)

CARE; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a Spare Part Coordinator to manage the spare parts program in alignment with Saudi Aramco guidelines. This role involves coordinating with vendors and ARAMCO to ensure the timely preparation and submission of Spare Parts Delivery Plans (SPDP). The ideal candidate will have 8-10 years of relevant experience in the oil and gas sector, showcasing strong communication skills and a proactive approach. Join a dynamic team and contribute to critical projects that drive operational excellence in the energy sector.

Qualifications

• 8-10 years of experience in the oil and gas industry, especially with Saudi Aramco projects.
• Strong communication and interpersonal skills with a proactive attitude.

Responsibilities

• Coordinate the spare parts program and ensure compliance with Saudi Aramco guidelines.
• Prepare and submit SPDP and status reports, liaising with vendors and ARAMCO.

Skills

Communication Skills

Attention to Detail

Problem-Solving Skills

Negotiation Skills

Teamwork

Analytical Skills

Education

Bachelor of Engineering

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Definition:

• A Spare Part Coordinator is the person responsible for coordinating the spare parts program. This role involves coordinating with Vendors & Aramco's Cataloguing Contractor (M&SSD) to fulfill the Spare Parts requirements as per the Saudi Aramco Guidelines.

Role and Responsibilities:

• Preparation of SPDP Submission Plan at the start of each Project and getting approval from Saudi Aramco before the SPDP KOM is conducted.
• Conduct SPDP KOM with ARAMCO M&SSD, ARAMCO PMT and Contractor (Samsung E&A).
• Identifying PO items that will require Spare Parts and liaising with the Company for the final list of applicable SPDP items.
• Communicate SPDP preparation guidelines with all Vendors required SPDP & explain during KOM as well.
• Continuous follow-up with vendors for preparation & submission of SPDP.
• Reviewing the supplier SPDP submittals for accuracy, format, and completeness, and promptly resolving deficiencies before submitting the SPDP to Saudi Aramco.
• Ensuring that the assembly of the SPDPs follows the requirements of SAEP-31.
• Submission of monthly status reports.
• Coordinate between ARAMCO & Vendors for resolving any queries or deficiencies in the Spare Parts document as identified by the Company's Materials Standardization Division till the package is accepted by Saudi Aramco.
• Prepare a mitigation plan for the delayed SPDP & share it with Aramco.
• Prepare & issue the weekly status report to related parties.
• Preside on weekly or bi-weekly Spare Parts Status Meetings with stakeholders.

Skills

Education:

• Bachelor of Engineering, and/or other related discipline.

Experience:

• 08-10 years of relevant experience in the oil and gas industry with Saudi Aramco Projects.

Knowledge:

• Strong communication and interpersonal skills.
• Attention to detail and ability to maintain confidentiality.
• Process-oriented mindset.
• Positive, proactive, independent, and transparent attitude.
• Excellence in Microsoft Word, Excel, and PowerPoint.

Technical:

• Networking
• Analysis, decision, action
• EPC Industry understanding
• Strategy
• Planning
• Proposal, negotiation

Behavioral:

• Strong communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Problem-solving and analytical skills.
• Flexibility and adaptability.
• Teamwork and collaboration.
• Negotiation skills.