Operations Administrator / Coordinator

Teneo; Saudi Arabia; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading advisory firm in Saudi Arabia seeks an Operations / Administrative Coordinator to support the Riyadh team and RHQ entity. The role involves managing vendor registrations, coordinating events, and providing administrative support. Ideal candidates will have 2-3 years of experience, proficiency in Arabic, and strong organizational skills. Join a dynamic team that values professional growth and offers competitive benefits.

Benefits

25 days annual leave

Health insurance contribution

Employee Assistance Program

Fully subsidized life insurance

Qualifications

• 2-3 years of experience in operations or administration.
• Proficient in Arabic (written, verbal, reading).
• Experience in a fast-paced, multicultural environment.

Responsibilities

• Manage vendor registrations and maintain vendor database.
• Support planning and execution of client and internal events.
• Provide administrative support to the RHQ Board and Company Secretary.

Skills

Arabic

Organizational Skills

Communication

Multitasking

Tools

MS Office Suite

Job description

Role

The Operations / Administrative Coordinator will be part of the Middle East Operations team and will be responsible for providing day-to-day administrative support to the Riyadh team and RHQ entity. Additionally, the candidate will support the Finance team with vendor registration processes across the region. The role requires close collaboration with the Riyadh and Operations teams.

Key Responsibilities

1. Vendor Registration Support:
   • Manage Middle East vendor registrations, ensuring compliance with policies.
   • Maintain and update the vendor database and spreadsheets, including office license details and vendor logins.
   • Assist in preparing RFP materials and managing related processes and timelines.
2. Riyadh Event Coordination:
   • Support planning and execution of client and internal events, including venue booking, liaising with suppliers, and coordinating logistics.
3. RHQ Company Secretary Support:
   • Provide administrative support to the RHQ Board and Company Secretary, including meeting coordination, minute-taking, and other secretarial duties.
4. Administrative Support:
   • Support the Riyadh MD and team as the primary office contact.
   • Establish and maintain organized electronic and physical filing systems.
   • Manage travel logistics within Riyadh and support Dubai and Doha offices when needed.
   • Manage corporate card and expense submissions through Concur.
   • Collaborate with regional EAs to optimize processes.
   • Support employee onboarding and offboarding logistics.

Skills and Experience

• At least 2-3 years of experience in operations or administration.
• Proficient in Arabic (written, verbal, reading).
• Experience in a fast-paced, multicultural environment.
• Proficient in MS Office Suite.
• Strong attention to detail, organizational and multitasking skills.
• Excellent interpersonal and communication skills.
• Proactive, flexible, and solution-oriented mindset.
• Ability to work independently and collaboratively.

What Teneo Offers

We support your professional development through guidance from experienced professionals, formal education resources, and global collaboration opportunities. Our culture fosters growth, support, and a stimulating work environment.

Employee Benefits

• 25 days annual leave.
• Health insurance contribution and Employee Assistance Program.
• Competitive salary with annual reviews.
• Fully subsidized life insurance.

About Teneo

Teneo is a global CEO advisory firm partnering with leading organizations worldwide. We offer services across strategic communications, investor relations, management consulting, risk management, organizational design, and more. With over 1,500 employees in 40+ offices, we are committed to solving complex business challenges for our clients.